Executive Assistant

This range is provided by MHW Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $90,000.00/yr

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information.

Executive Support

• Provide direct support to the company’s two partners on both business and personal matters
• Manage calendars, schedule meetings, coordinate travel, and handle reservations
• Assist with tracking and follow up on projects, deadlines, and deliverables
• Prepare and edit reports, letters, presentations, and other documents on behalf of leadership
• Act as a gatekeeper and handle inbound communication (calls, emails, voicemails)
• Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)
• Utilize Quick Books Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports
• Prepare checks and bill payments, deposit checks, and monitor bank accounts

Office Administration

• Oversee office operations to keep the office organized and running smoothly
• Act as the point of contact for vendors, suppliers, and building management
• Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked
• Ensure the office environment is clean and welcoming for visitors
• Maintain office records, contact databases, and filing systems (paper and digital)
• Maintain an organized, professional, and welcoming office environment
• Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.)
• Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)
• Assist with managing benefits coordination including health insurance enrollment and communication
• Help implement and uphold company policies and best practices

Investor & Team Communication

• Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms
• Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches
• Proactively monitor, organize, and respond to multiple email accounts
• Attend and take notes during weekly team meetings

General

• Proactively find tasks, anticipate needs and take initiative during slower periods
• Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates and company Linked In posts
• Handle miscellaneous projects and tasks as assigned
• Use discretion and integrity while handling confidential information

Qualifications & Requirements

• Minimum of 3+ years of relevant experience
• Self-Starter with the ability to work in a fast-paced environment while mostly working independently
• Highly organized, thorough, and detail oriented
• Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to quickly adopt new technology
• Experienced with basic bookkeeping software (e.g. Quick Books Online)
• Ability to take an unclear assignment and figure it out
• Strong written and verbal communication skills with a professional demeanor

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative and Finance

Industries

• Office Administration, Administrative and Support Services, and Real Estate