Personal Assistant to Chief Executive Officer

Job Description

Confidential Executive Assistant / Personal Assistant to CEO

Description :

A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion.

The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities — from executive scheduling and communications to local driving and logistical coordination.

Responsibilities :

• Manage and prioritize the CEO’s daily schedule, appointments, and travel logistics.

• Coordinate meetings, prepare agendas, take notes, and track follow-up actions.

• Draft, edit, and prepare correspondence, presentations, and reports.

• Serve as liaison between the CEO and internal / external stakeholders, maintaining confidentiality at all times.

• Manage special projects and assist in planning company meetings and off-site events.

• Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs / pickups.

• Ensure vehicle cleanliness, readiness, and safe transport at all times.

• Handle confidential and sensitive matters with discretion and professionalism.

• Anticipate needs and proactively resolve issues to ensure smooth daily operations.

Requirements :

• Bachelor’s degree or equivalent professional experience.

• Minimum 7+ years of experience supporting senior or executive-level leadership.

• Exceptional organizational, time-management, and multitasking abilities.

• Excellent written and verbal communication skills.

• Professional demeanor with strong attention to detail and follow-through.

• Valid driver’s license and clean driving record (MVR required).

• Ability to maintain confidentiality and use sound judgment in all matters.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required.

• Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism.

What’s Offered :

• Competitive base salary commensurate with experience.

• Comprehensive health, dental, and vision insurance.

• 401(k) with employer match.

• Generous paid time off and holidays.

• Flexible hybrid work arrangement when not driving or on-site.

• Opportunity for long-term growth within a respected organization.

• Professional and supportive environment working directly with executive leadership.

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