Administrative Assistant

Summary

This position will be responsible to provide administrative support to the Contract Administration department.

• Route documents for execution using Docu Sign
• Upload documents to File Net
• Schedule appointments and meetings, arrange travel, and catering needs
• Maintain spreadsheet to track documents
• Process incoming and outgoing mail using USPS and FEDEX
• Maintain stock room and breakroom by ordering supplies
• Process terminated contracts using ETC's document retention policy
• Responsible for creating and maintaining files
• Coordinate maintenance work with ETC Building Services
• Performs other duties and tasks as determined by the management team
• Effective communication and coordination with all departments with the company are essential in the role

• Demonstrated proficiency in Microsoft Word, Excel and PowerPoint.
• A High School Diploma or equivalent may be considered
• Bachelor's Degree preferred
• 0 - 2 years administrative experience

• Proficiency with Docu Sign, File Net, SharePoint, highly desired
• Demonstrated proficiency in Microsoft Word, Excel and Power Point
• Proven administrative or assistant experience
• 2+ years administrative experience
• Excellent organization skills with high level of attention to detail
• Excellent written and verbal communication skills with strong interpersonal skills

• Experience with Quorum Contract Management System is a plus

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.