Executive Assistant

Description

Quick Roofing is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, COO, and CFO. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have prior experience as an Executive Assistant and strong proficiency in Microsoft Office Suite.

At Quick Roofing, we value our employees and foster a collaborative, growth-oriented environment. Joining our team means being part of a company that prioritizes integrity, innovation, and customer satisfaction.

• Maintain and coordinate calendars for the CEO, COO, and CFO.
• Schedule and confirm meetings, ensuring efficient time management.

• Answer and screen phone calls professionally.
• Act as a liaison between executives and internal/external stakeholders.
• Draft and proofread correspondence, presentations, and reports.

• Prepare agendas and materials for meetings.
• Attend meetings as needed and summarize key discussion points and action items.

• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.

• Organize and maintain confidential files and records.
• Summarize information from various sources for executive review.

• Manage expense reports and reimbursements.
• Coordinate company events or executive offsites.
• Track and follow up on action items from meetings.
• Prepare and distribute internal communications on behalf of executives.
• Assist with special projects as assigned.
• Maintain office supplies and vendor relationships for executive needs.

Competitive salary commensurate with experience. Benefits include health insurance, retirement plans, paid time off, and other perks.

Monday–Friday, 8:00 AM – 5:00 PM

• Proven experience as an Executive Assistant supporting senior leadership.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Strong organizational and time-management skills.

• Proactive and resourceful problem-solver.
• Ability to work independently and prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.