Administrative Assistant II; EDOC Oncor Electric Delivery : Texas Category: Administra

Job Description

This position provides administrative support to various groups within DOC Operations and interacts with all levels of management, employees and external parties.

Other duties may be assigned. Directly or through others, the incumbent:

• Provides administrative support to Director and additional Distribution Operations Center (DOC) management staff.
• Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications.
• Coordinate multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applications.
• Utilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on time.
• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures.
• Performs all essential aspects and functions of the job as well as any other specific job requirements.
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment.
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned.
• Generates correspondence such as letters and memos with general direction.
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required.
• Coordinates travel arrangements, orders and stocks office supplies for several groups.
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately.
• Coordinates and organizes meetings and other department activities.
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees.
• Supports DOC projects, collaborates with others on Distribution Region Operations projects and supporting storm needs.

• Ability to communicate directly, specifically, and constructively, both verbally and in writing.
• Ability to handle confidential and sensitive issues.
• Capacity to multitask supported with the ability to set priorities and execute judgement.

• High School diploma, GED or equivalent with 7+ years of administrative experience.
• or 2 years of college plus 5 years of administrative experience is required.

• Working knowledge of Company and business unit policies, practices and procedures.
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook.
• Applicants with experience using CCB are encouraged to apply.

• Requires minimal supervision.
• Produces desired results with speed and accuracy, minimal rework required.
• Gains the respect, confidence and trust of others, proactive team player.
• Manages time and priorities effectively.
• Utilizes available resources to achieve optimal efficiency.
• Applies working knowledge of Company and business unit policies and procedures.
• Manages work load to achieve deadlines.
• Demonstrates an ability to pay attention to detail.
• Provides consistency with team members in contact center quality reviews.
• Ability to learn new systems and tools as needed to perform work functions.