Sr Administrative Assistant II, Pediatrics

Job Description - Sr Administrative Assistant II, Pediatrics (915225)

We are seeking a Senior Administrative Assistant II for Pediatrics. This position works under the direction of the division’s Lead Administrator to support efficient administrative operations within the division. Responsibilities include calendar management, travel coordination, expense reporting, supply ordering, presentation preparation, virtual and in‑person conference hosting, clinical scheduling, and other duties as assigned.

With over 75 years of excellence in the Dallas‑Fort Worth area, UT Southwestern is a world‑renowned medical and research center. Ranked as the number one hospital by U.S. News & World Report, we offer a competitive benefits package including healthcare, PTO and paid holidays, on‑site childcare, wage and merit increases, and more.

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. Includes support to division faculty, medical directors, and research personnel with calendar management, travel, expenses, supply orders, presentation preparation, conference hosting, and scheduling.

• PPO medical plan, available day one at no cost for full‑time employee‑only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

• High School Graduate or equivalent.
• 4 years related work experience, or higher education may substitute for experience.

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• Assists with overflow work from administrative and executive assistants and fills in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non‑repetitive documents in accordance with established procedures.
• Organizes office procedures to ensure effective operation.
• Act as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Security
This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal‑opportunity employer, UT Southwestern prohibits unlawful discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Contact: 5323 Harry Hines Blvd., Dallas, Texas 75390. Phone 214‑648‑3111