Administrative Assistant

Administrative Assistant (Tax Background Required) Base pay range

$20.00/hr - $25.00/hr

In-office, Monday through Friday (8:30 AM to 5:30 PM)

$25/hour

We are seeking an experienced Administrative Assistant with a tax background to support a professional services office in a fast‑paced, deadline‑driven environment. This role provides direct administrative support to principals and staff and requires strong attention to detail, discretion, and the ability to manage multiple priorities.

• Maintain and update client records in Oracle
• Set up new clients and upload MSAs and SOWs into Agiloft
• Prepare and process engagement letters (backup support)
• Upload e‑filing acceptances in User Verse
• Mail taxpayer copies to clients, including certified mail
• Scan and process documents as needed
• Provide backup coverage for front desk operations
• Assist with expense reporting for principals
• Coordinate travel reservations for principals as needed
• Provide general administrative and processing support as backup for current staff

• High School Diploma, GED, or equivalent required

• 3+ years of administrative experience required
• Prior experience supporting tax teams or working in a tax environment is required
• Professional services firm experience strongly preferred

• Oracle (required)
• Advanced proficiency in Microsoft Word, Excel, and Outlook

• Ability to work in a deadline‑driven tax environment
• Strong attention to detail and organizational skills
• Excellent written and verbal communication, including strong grammar and punctuation
• Proven ability to handle highly confidential information
• Strong customer service skills with professionalism and discretion
• Ability to work effectively with senior leadership and external clients
• Collaborative team player willing to provide backup support when needed

Associate

Contract

Administrative

Accounting

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