Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment.

Overview

The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment.

Key Responsibilities

Office Administration & Support

• Oversee day-to-day operations of the office.
• Serve as the first point of contact for clients, ensuring a professional and welcoming experience.
• Support client meetings and events, including logistics and hospitality.
• Responsible for the office phone, mail and shipment services.
• Ensure the office is organized, well-stocked, and running efficiently.
• Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment.
• Contribute to building a positive and engaging workplace culture, helping to organize events.
• Assist with new employees' orientation.
• Support senior leadership by managing schedules and prioritizing tasks.
• Help with travel coordination for partners as needed.

Graphic Design & Special Projects

• Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials.
• Manage multiple projects with different deadlines.
• Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.).
• Perform other ad hoc tasks and requests as needed.

Qualifications

• Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience.
• 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design
• Relevant certifications in graphic design are a plus.
• Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint.
• Experience with Adobe Creative Cloud and Canva a plus.
• Ability to translate complex information into clear, engaging visuals.
• Excellent written and verbal communication skills.
• Strong organizational, time management, multitasking abilities.
• Great customer service and interpersonal skills.
• Problem-solving mindset with a can-do attitude.
• Ability to work independently and as part of a team.
• Positive and professional demeanor.
• Must be authorized to work in the United States.

Benefits of Joining Accuracy

• Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions.
• Personal and family leave, recognizing the importance of work-life balance.
• Opportunity to grow with a rapidly expanding company.
• A vibrant and collaborative work culture with the chance to work on diverse and impactful projects.
• A community committed to professional and personal development.