Administrative Assistant

Job Description

Executive Assistant

Our client, a prestigious art advisory firm based in Dallas, TX, is seeking a highly organized and detail-oriented Executive Assistant to join their team on a permanent basis.

Company Overview:

Art Work

Executive Assistant Responsibilities:

• Provide onsite administrative support for the art advisory firm
• Manage extensive paper filing and digital document organization
• Organize and maintain image files sourced from galleries and vendors
• Create and edit documents in Microsoft Word
• Develop and update basic Excel spreadsheets
• Utilize Adobe Acrobat for file manipulation and editing
• Preferred familiarity with basic Photoshop tasks such as cropping and light adjustments
• Compose and refine both internal and external email communications using Outlook
• Efficiently type and transcribe emails from verbal instructions
• Assist with shipping arrangements, packaging, and tracking documentation
• Support day-to-day office operations and general administrative duties
• Work daily in a quiet, focused two-story office environment (stairs access required)
• Collaborate with a small team comprising the Owner, Operations Manager, and Billing staff
• Non-client-facing role

Qualifications for Executive Assistant:

• Minimum of 1 year of relevant experience in a similar role
• Demonstrated strong organizational skills with exceptional attention to detail
• Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
• Working knowledge of Adobe Acrobat beyond basic PDF viewing
• Basic Photoshop skills are a plus
• Excellent written communication skills with a focus on grammar, clarity, and formatting
• Ability to type proficiently without constant supervision
• Comfortable translating verbal instructions into polished written communication
• Professional, calm demeanor with effective communication abilities
• Adept at working in a direct communication environment
• Able to work onsite Monday to Friday without issues
• Comfortable with repetitive filing tasks and quiet work settings
• Capable of navigating stairs daily in a two-story office

Benefits and Perks:

• Working hours from 10 am to 6 pm with a 30-minute lunch break
• 100% employer-paid insurance coverage
• 2 weeks of annual vacation time
• 1-week office closure between Christmas and New Year's
• 4 sick days per year
• Company parking provided

Job Requirements

1 year of similar type role and responsibilities Strong organizational skills and exceptional attention to detail Proficiency in Microsoft Office:
Word, Excel, Outlook Working knowledge of Adobe Acrobat (beyond simply viewing PDFs) Basic Photoshop skills preferred Strong written communication skills (grammar, clarity, formatting) Ability to type efficiently (not hunt-and-peck) Comfortable receiving verbal direction and turning it into polished written communication

Additional Information

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.

Disclaimer: Sensitive and personal data will not be requested by Frontline Source Group or its affiliates until a job offer is made and accepted. If you ever doubt the validity of our job postings, we encourage you to call one of our branch locations to verify the status on any job.

Meet Your Recruiter

Cassidy Jacobs

Cassidy Jacobs holds a Bachelors degree focused in International Development from University of North Texas. She is a strategic and results-driven Business Development professional with expertise in the Talent Acquisition industry.

Cassidy is focused on building lasting relationships with clients by supporting them in their need to find top talent in a tight market.

Her five plus years as a Member of Dallas

HR, two of which were served on the Board of Directors, has provided Cassidy with the education and knowledge to have a better understanding of what clients face daily and the challenges of corporate HR Teams today.

Connect with her today to start your search to hire top professionals for your company

• Schedule a Meeting
• Connect on Facebook
• Connect on X
• Connect on Linked In
• Connect on Google+

FOLLOW US ON LINKEDIN

All interviews are set by appointment only and we do not allow walk-ins at any location. We are an Equal Opportunity Employer, M/F/V/D. Candidates must have authorization to work in the U.S. Clients will not sponsor visas.