Database Manager at Parish Episcopal School Dallas, TX

POSITION DESCRIPTION

The Advancement Database Manager is a full-time year-round position and reports directly to the Director of Advancement Services. Major responsibility of the position is to serve as the Office of Advancement data guardian and information systems manager. This individual’s primary responsibility is to manage the gift entry, acknowledgement and reporting process as well as insuring data integrity. The Database Manager also works with the Data Strategy Team and other departments within the school as needed on all matters regarding the database.

The overall success of the Advancement Office depends on teamwork and collaboration. This position requires the Advancement Database Manager to work closely with other members of the Advancement Team and the Data Strategy Team to ensure effective, consistent application of data entry and gift recording processes; information systems management; and financial reporting.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Responsible for maintaining an accurate Raiser’s Edge database for the School, and for all Raiser’s Edge functions, including data entry, gift processing, statistical reports and analysis.
• Oversee day-to-day gift processing and data entry management, including entry, recording, processing, acknowledging of all contributions to the School (Parish Fund, Campaign, Gala and Boosters).
• Communicate with donors and Business Office in regards to gifts of securities.
• Maintains all individual and organizational records, inputting and updating biographical, education, geographical, professional, financial and other information; oversees alumni roll-over and new family records annually.
• Works with Advancement Team to maintain accurate and timely gift entry and acknowledgement processes.
• Creates daily, weekly, monthly and annual reports for Development and Business Offices, including reports for the Annual Report, Fiscal Year Audit, INDEX, CASE/NAIS, etc.
• Reconcile gifts on a monthly basis with the Business Office
• Works in collaboration with the Director of Advancement Services to track all donor actions in Raiser’s Edge, including utilizing the prospect tab.
• Collaborates with Admissions, Registrar, IT, Human Resources, Business, and Communications offices to ensure RE database information of all constituencies is entered in a timely manner and remains up to date.
• Produces and maintains lists for all mailings and communications.
• Generates and manages pledge reminder process and letters.
• Develops and maintains a dynamic list of policies, procedures and regulations for the Raiser’s Edge database and its use.
• Serve as the “go to” resource in all questions relating to the Raiser’s Edge database and seek to educate the rest of the staff as to the full functionality of the software; trains and oversees other Development staff in proper use of database.
• Serves as the main point person for Wealth Engine and all donor/prospect screenings
• Maintain history, purpose and designation of restricted gifts.
• Evaluate and update the Advancement Office’s business practices to strengthen the way in which data is inputted, maintained and reported and assure that the office is fully utilizing the available technology.
• Design and implement procedures, processes, reports and policies that ensure date integrity and leverage the School’s resources.
• Serve on the Data Strategy Team and participate in its meetings.

• Bachelor’s degree preferred
• A minimum of two to four years’ experience in a similar position preferred
• Computer proficiency, including Microsoft Office (Word, Excel, PowerPoint, Outlook) Zoom, and Internet tools
• Knowledge of development software (preferably Raiser’s Edge) and broad understanding of the technological tools available to development offices.
• Ability to use basic office equipment
• Excellent written and verbal communication skills.
• A team player with strong interpersonal skills to productively, professionally and…