Administrative Assistant

Overview

Our client located in Dallas, TX is looking to hire an Administrative Assistant. This is a direct hire opportunity.

Company Profile:
Art Work

Onsite Administrative Assistant supporting a small art advisory firm

Heavy paper filing and ongoing digital document organization

Manage, label, and maintain image files from galleries and vendors

Create and edit documents in Microsoft Word

Create and update basic Excel spreadsheets

Use Adobe Acrobat for cropping, labeling, merging, and light edits

Basic Photoshop familiarity preferred (cropping/light adjustments)

Draft and edit internal and external email correspondence in Outlook

Type efficiently; able to transcribe/draft emails from verbal direction

Assist with shipping coordination, packaging, and tracking documentation

Support general day-to-day office operations and administrative tasks

Work onsite daily in a quiet, focused, two-story office (stairs required)

Small team environment:
Owner, Operations Manager, Billing staff

Administrative Assistant Background Profile:

• Heavy paper filing and ongoing digital document organization
• Manage, label, and maintain image files from galleries and vendors
• Create and edit documents in Microsoft Word
• Create and update basic Excel spreadsheets
• Use Adobe Acrobat for cropping, labeling, merging, and light edits
• Basic Photoshop familiarity preferred (cropping/light adjustments)
• Draft and edit internal and external email correspondence in Outlook
• Type efficiently; able to transcribe/draft emails from verbal direction
• Assist with shipping coordination, packaging, and tracking documentation
• Support general day-to-day office operations and administrative tasks
• Work onsite daily in a quiet, focused two-story office (stairs required)
• Small team environment:
  Owner, Operations Manager, Billing staff

• 1 year of similar type role and responsibilities
• Strong organizational skills and exceptional attention to detail
• Proficiency in Microsoft Office:
  Word, Excel, Outlook
• Working knowledge of Adobe Acrobat (beyond simply viewing PDFs)
• Basic Photoshop skills preferred
• Strong written communication skills (grammar, clarity, formatting)
• Ability to type efficiently (not hunt-and-peck)
• Comfortable receiving verbal direction and turning it into polished written communication
• Comfortable with direct communication styles
• Able to work onsite Monday–Friday without issue
• Comfortable with repetitive filing tasks
• Able to navigate stairs daily (two-story office)

• Hours 10–6 with a 30-minute lunch
• Insurance 100% employer-paid
• 1 week office closure between Christmas and New Year’s