Executive Assistant

The Executive Assistant (EA) to the Chief Operating Officer (COO) provides high-level administrative and operational support in a fast-paced, dynamic environment within a major pharmacy network. This individual serves as a strategic partner and trusted liaison, ensuring the COO’s time, communications, and priorities are managed effectively. The ideal candidate is proactive, resourceful, and detail-oriented, with the ability to anticipate needs, coordinate complex logistics, and manage multiple high-priority tasks simultaneously.

This position is based in the Dallas area (Plano and surrounding communities) and requires periodic travel to company sites, conferences, and executive meetings as needed.

• Manage and maintain a dynamic, ever-changing calendar, including scheduling meetings, events, and travel across multiple time zones.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, transportation, and meeting itineraries.
• Prepare, process, and reconcile expense reports promptly and accurately in compliance with company policy.
• Serve as the primary point of contact for internal and external stakeholders seeking access to the COO, managing communications with professionalism and discretion.
• Anticipate executive needs by preparing background materials, presentations, and briefs in advance of meetings and travel.
• Hosts Clients, Leadership Team meetings, Coordinates Events as needed.

• Create and format executive-level presentations, reports, and communications using Microsoft Power Point ,
  Excel
  , and Word
  .
• Track and follow up on key initiatives, ensuring timely completion and alignment with strategic objectives.
• Support operational coordination between the COO’s office and departments such as Operations, HR, Finance, and Compliance.
• Draft correspondence, memos, and summaries with exceptional attention to tone, detail, and accuracy.
• Assist with organizing executive meetings, leadership off-sites, and company events, ensuring logistics and materials are seamlessly executed.

• Collaborate with other Executive Assistants and cross-functional teams to ensure effective communication and alignment across the leadership group.
• Provide administrative and coordination support to other senior leaders or departments as needed.
• Maintain confidentiality and handle sensitive information with the utmost professionalism and discretion.