Sr Administrative Assistant II, OB Research Programs

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Onsite for training, hybrid after training.

The Administrative Assistant provides comprehensive administrative and operational support to the Research Programs group within the Department of Obstetrics and Gynecology. This position supports the Manager of Research Programs and members of the research team by coordinating meetings and schedules, maintaining departmental records and shared resources, assisting with purchasing and administrative requests, supporting onboarding and personnel-related processes, and helping ensure routine administrative activities are completed accurately and on time.

The Administrative Assistant serves as a central administrative resource for the research group and works collaboratively with faculty, research staff, departmental leadership, and institutional support offices. The position requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic research environment.

• Provide day-to-day administrative support to the Manager of Research Programs and research leadership.
• Coordinate and schedule meetings involving faculty, research staff, departmental personnel, and external collaborators.
• Manage meeting logistics, including reserving conference rooms, coordinating virtual meeting links, preparing agendas and materials, and communicating meeting information.
• Maintain recurring meeting schedules and assist with identifying and resolving scheduling conflicts.
• Prepare meeting agendas and supporting materials and document meeting notes or action items as requested.
• Assist with routine correspondence, document preparation, formatting, copying, scanning, and distribution.
• Maintain organized electronic files and shared departmental resources.

• Provide administrative support for multiple research programs, studies, and departmental initiatives.
• Maintain administrative trackers, calendars, contact lists, study lists, and other departmental tracking tools.
• Assist with tracking deadlines, deliverables, renewals, meetings, and other time-sensitive activities and provide reminders to responsible team members.
• Maintain current research team rosters, organizational information, distribution lists, and related administrative records.
• Assist with collecting documents and information from research team members for departmental or institutional requests.
• Support preparation and organization of materials for research meetings, site visits, audits, monitoring visits, presentations, and other activities.
• Assist with formatting presentations, reports, spreadsheets, and other administrative documents.

• Coordinate routine…