Office Coordinator and Administrative Assistant

Pacifico Energy develops, finances, builds, and operates energy infrastructure that powers businesses and communities. In the U.S., we are tackling one of the biggest challenges facing AI and large-scale data centers: access to reliable power. Our private grids bring dedicated generation and energy storage directly to customers, helping projects move forward without waiting for traditional utility connections. We draw on Pacifico Energy Group’s experience across the U.S., Japan, South Korea, and Vietnam, spanning solar, wind, battery storage, and natural gas.

Joining Pacifico means helping turn ambitious energy projects into operating infrastructure, with work that connects directly to the people and businesses building the future of AI.

We’re looking for an Office Coordinator & Administrative Assistant who enjoys bringing people together and making an office feel welcoming and run smoothly. You’ll join a close-knit, high-performing team in Dallas with a startup mindset: we move quickly, pitch in, and adapt as the business grows. We work hard, celebrate our wins, and make time to have fun together.

You’ll help shape the everyday experience of our office, from a warm welcome at reception to thoughtful team events and a workspace people enjoy coming to. You’ll take ownership of office operations, coordinate moves and setup, and support our People team. If you enjoy getting to know people, spotting what needs doing, and bringing order to changing priorities, you’ll have plenty of room to make an impact.

This is a full-time, on-site role based  travel is required.

• Welcome visitors, answer the main phone line, and direct incoming requests to the right people.
• Manage visitor check-in, guest access, and building or parking arrangements for guests.
• Receive deliveries and manage incoming and outgoing mail, including opening, scanning, distributing, shipping, and tracking packages.
• Keep the reception area and front-of-house presentable, organized, and professional at all times.

• Walk through shared spaces daily to keep them clean, stocked, and ready for use; coordinate janitorial, facilities, and plant care.
• Serve as the main contact with building management for maintenance requests, access badges, keys, and repairs.
• Monitor inventory and order office and kitchen supplies within budget; organize refreshments and shared storage areas.
• Coordinate conference-room calendars and day-to-day workspace needs.
• Coordinate office relocations and reconfigurations, including move timelines, movers, packing and unpacking, and communication with employees and building management.
• Coordinate office setup, including furniture, equipment, supplies, and utilities; work with vendors and IT to ensure workstations, meeting rooms, and shared spaces are ready for use.
• Troubleshoot routine printer, A/V, and equipment issues and coordinate with our external IT vendor when needed.
• Maintain office procedures, emergency contact lists, and safety information, and share office-wide communications.
• Serve as the point of contact for local vendors and service providers; track contracts, renewals, invoices, and service requests.
• Collect receipts and support monthly expense reporting through our expense and accounts payable tools.
• Help ensure reimbursements and vendor requests are submitted accurately and on time; help track office spend.
• Assist with corporate entity registrations, compliance filings, and preparation of supporting documents, including CSLB-related filings.
• Maintain organized files, folder structures, permissions, and archives in SharePoint and Google Drive.
• Provide calendaring, document preparation, and general…