Administrative Assistant

A leading global design and architecture firm is seeking a highly organized, energetic, and service-oriented Studio Coordinator to support a talented team of architects and designers. This role is ideal for someone who thrives in a fast-paced, creative environment and enjoys being the person who keeps everything organized, connected, and running smoothly. The Studio Coordinator will provide high-level administrative and operational support to Studio Principals, Directors, and project teams while also helping foster a strong studio culture.

• Manage complex calendars for Studio Principals and leadership
• Coordinate detailed domestic and international travel arrangements
• Schedule meetings, prepare correspondence, and process expense reports
• Support studio operations, including staffing coordination, financial tracking, timecards, PTO tracking, and meeting organization
• Assist with proposal and presentation preparation
• Process, edit, and proof client and consultant contract documents
• Support project teams with RFIs, submittals, project directories, project setup, and meeting notes
• Coordinate internal and external meetings, including conference rooms, agendas, catering, and guest reception
• Plan studio outings, retreats, celebrations, and other culture-building events
• Maintain professional licenses and memberships for leadership
• Coordinate project archiving
• Partner with other administrative departments to ensure smooth studio operations
• Provide occasional reception coverage and back-up support to other Studio Coordinators

• Minimum 5 years of professional administrative experience
• Experience supporting senior-level professionals or executives
• Strong calendar management and scheduling experience
• Experience booking domestic and international travel
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities
• Professional and comfortable interacting with leadership, clients, consultants, and vendors
• Strong problem-solving skills and a proactive, team-oriented approach
• Ability to work independently with minimal supervision
• Proficiency with Microsoft Office, including Share Point
• Adobe Creative Suite and/or InDesign experience is a plus
• Flexibility to work overtime as needed

The ideal candidate is polished, personable, proactive, and highly organized, with a positive attitude and a willingness to go the extra mile. Someone with experience in an architecture, engineering, design, construction, or other professional services environment would be especially well suited for this opportunity. CSDAL
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