Executive Assistant

This is Artistry Labs:

Artistry Labs is a ministry-based consulting, design, technology, and marketing firm. We specialize in work for churches, ministries, and Christian organizations all over the world.

We are a diverse firm of movers and makers who care about their clients and each other. It's not just a workplace - it's a community with a culture of collaboration and innovation to inspire deeper engagement! We are data-inspired analysts, motivated strategists, engaged project managers and storytelling creatives working together to change the world.

Summary:

Lead and manage the daily office administrative operations, serving as an Executive Assistant to the President and Executive Vice President and copywriting special projects.

Overview:

As an Executive Assistant, your primary responsibility is to serve as an Executive Assistant to the President and Executive Vice President, managing their schedules, handling correspondence, and assisting with special projects as needed. The ideal candidate will be results-oriented and hands-on, with excellent interpersonal skills, copywriting experience, and the ability to resolve problems and conflicts in a diplomatic and tactful manner.

Overall, this role plays a crucial role in the success of the company by ensuring that office operations run smoothly and efficiently.

Responsibilities:

• Serve as the point person for office manager duties, including maintenance, mailing, supplies, equipment, bills, deposits, errands, and shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery, supplies and equipment
• Maintain the office condition and arrange necessary repairs
• Provide general administrative support to the President
• Partner with the Executive Vice President to ensure the office is running smoothly.
• Perform data entry for client billing and vendor payments
• Provide general support to visitors
• Plan in-house or off-site activities, like parties and celebrations
• Results:
• Improved support and efficiency for the President through effective scheduling, communication, and administrative tasks.
• Enhanced office operations and infrastructure through the implementation of effective office procedures, management of office vendors and suppliers, and maintenance of office equipment and facilities.

Requirements:

• BA/BS degree or equivalent
• Excellent organizational and time management skills
• Strong understanding of financial and accounting principles and regulations
• Proficient in Microsoft Office, including Excel, Word, and Power Point
• Experience with accounting software, such as Quick Books
• Ability to work independently and in a team environment
• Excellent attention to detail, organization, and time management
• Comfortable with multi-tasking and adapting to change
• Ability to identify and manage priorities
• Exhibits keen problem-solving and listening skills
• Exceptional verbal and written communications skills
• Exceptional organizational and planning skills
• Deep passion for our mission and a willingness to love people well
• Maturity and humility to lead with empathy and sensitivity

Position Details:

• Based in Dallas, Texas, this is a full-time role
• Hours of 8:30am-5:30pm, Monday-Friday
• Salary based on experience