Executive Assistant

Our client is a premier alternative investment firms. Founded more than three decades ago, the firm employs roughly 200 professionals across their offices. Recognized as one of the most highly rated and longest-tenured hedge funds in the world, it is known for a transparent, team-oriented culture, exceptionally low turnover, and a collaborative, enjoyable work environment.

• Calendar & Meeting Coordination:
  Own and manage a complex, high-volume calendar, scheduling, coordinating, and prioritizing all internal and external meetings with precision and proactive follow-through
• Travel Management:
  Plan and execute all business travel arrangements. Sound judgment and attention to the details that matter most are essential here
• Project & Communications Support:
  Assist with meeting preparation, general note taking, and following up on action items and ongoing projects to keep initiatives organized and on track
• Personal & Administrative Support:
  Provide discreet, thoughtful assistance with selecting personal administrative matters, including coordinating vendors and contractors, organizing records related to properties and assets, and managing various household and property-related logistics, all handled with a high degree of confidentiality and care

• Experience in an executive support role
• Exceptional attention to detail and the ability to catch what others miss and take pride in doing so
• Professional presence with a high degree of energy and enthusiasm
• Excellent verbal and written communication skills, with a desire to build relationships with internal and external stakeholders
• Highly collaborative team player, with the confidence to interact one-on-one with senior leaders and intermediaries when necessary
• Proactive by nature, anticipates needs, follows through without being asked, and stays two steps ahead
• Must be thoughtful and creative when needed with a "can do" attitude, with no task too big or too small
• Strong independent judgment, particularly when it comes to prioritization and decision-making in ambiguous situations
• Exceptional customer service focus, including attention to detail and producing quality results
• Must exhibit a high degree of integrity and discretion when it comes to safeguarding confidential information, both professional and personal
• Strong desire to embody HBK's culture and contribute to the organization's reputation and success
• Proficiency in MS Office, including Outlook and Excel