Executive Assistant & Legal Secretary

The Executive Assistant & Legal Secretary serves as a strategic partner to the Chief Operating Officer, Ashford and General Counsel & Secretary, Ashford Inc
., providing high-level executive support, legal administrative support, initiative coordination, and operational assistance.

This role is responsible for managing executive priorities, coordinating key initiatives, tracking deliverables and deadlines, facilitating communication across stakeholders, supporting legal and corporate governance activities, and ensuring strategic priorities remain on track.

The ideal candidate is highly organized, proactive, and technology-forward, with the ability to support multiple executives while coordinating a variety of cross-functional initiatives. This individual excels at managing competing priorities, anticipating needs, driving follow-through, and creating executive-ready deliverables.

• Provide executive support to the Chief Operating Officer, Ashford and General Counsel & Secretary, Ashford Inc., including calendar management, meeting coordination, travel arrangements, executive communications, and expense report preparation and submission.
• Support executive-led projects and initiatives by tracking deliverables, monitoring milestones, maintaining status updates, and following up with stakeholders to ensure deadlines and commitments are met. Focuses on coordinating progress and driving follow-through rather than developing project plans, defining project scope, or managing formal project methodologies.
• Serve as a coordination resource for executive-led initiatives, helping maintain visibility into progress, outstanding items, and upcoming deadlines.
• Provide status updates, meeting notes, action-item tracking, and executive reporting to support informed decision-making.
• Coordinate cross-functional initiatives involving Operations, Legal, and other corporate departments.
• Assist with executive presentations, reports, dashboards, meeting materials, and communications.
• Organize leadership meetings, off-site events, training initiatives, department programs, and corporate office activities.
• Utilize AI tools such as Microsoft Copilot, ChatGPT, Claude, and related technologies to improve efficiency and create executive-ready deliverables.
• Maintain strict confidentiality of sensitive employee, business, financial, executive, legal, and corporate information.
• Identify opportunities to improve processes, increase efficiency, and enhance coordination across supported departments.
• Prepare, review, edit, format, and distribute legal correspondence, contracts, agreements, corporate governance documents, policies, board materials, and other confidential business documents.
• Coordinate document execution processes, including signature collection, routing, tracking approvals, maintaining version control, and ensuring proper document retention.
• Serve as a liaison between executive leadership and internal or external legal counsel, facilitating communication, gathering information, and tracking requests, deadlines, and follow-up items.
• Maintain organized and confidential legal, corporate, licensing, governance, and compliance-related records and files.
• Monitor legal, regulatory, licensing, contract, insurance, and governance-related deadlines and ensure timely completion of required actions.
• Assist with board meetings, committee meetings, governance activities, agendas, meeting materials, resolutions, minutes, and supporting documentation.
• Support contract administration activities, including maintaining contract files, tracking renewals, amendments, expirations, and key obligations.
• Conduct legal and business research and prepare summaries, reports, presentations, and executive briefing…