Executive Assistant

Hillwood is seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to our Vice Chairman in Dallas, Texas. This individual will serve as a trusted partner to the Vice Chairman, managing a broad range of business and personal priorities while ensuring the efficient coordination of a complex and dynamic schedule. The ideal candidate is polished, resourceful, highly responsive, and exceptionally detail-oriented, with the ability to anticipate needs, exercise sound judgment, and manage competing priorities with discretion and professionalism.

This position requires a high degree of confidentiality, flexibility, and initiative, as well as the ability to interact effectively with senior executives, business partners, clients, and other key stakeholders.

• Manage a complex and frequently changing calendar, including meetings, appointments, business commitments, and other priorities.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and related logistics.
• Anticipate scheduling conflicts and priorities, proactively resolving issues and ensuring the Vice Chairman is appropriately prepared for meetings and commitments.
• Prepare, organize, and coordinate materials for meetings, including presentations, reports, agendas, and other supporting documentation.
• Draft, edit, and manage correspondence, communications, presentations, and other documents on behalf of the Vice Chairman.
• Prepare and submit expense reports accurately and in a timely manner.
• Coordinate business meals, meetings, events, and other functions, including catering, reservations, and related logistics.
• Conduct research, compile information, and prepare reports or materials as requested.
• Coordinate and assist with special projects and initiatives, ensuring appropriate follow-up and timely completion.
• Serve as a key point of contact and liaison between the Vice Chairman and internal teams, senior leadership, clients, business partners, and other external stakeholders.
• Screen and prioritize incoming communications and requests, exercising sound judgment regarding urgency and appropriate follow-up.
• Maintain organized and confidential records, files, correspondence, and other documentation.
• Anticipate the Vice Chairman’s needs and proactively address issues to ensure priorities are managed effectively.

• Provide personal administrative support as needed, including management of appointments, social engagements, and other commitments.
• Coordinate personal travel arrangements and related logistics.
• Assist with personal projects, errands, and household-related matters as requested.
• Coordinate across business and personal calendars to identify conflicts and ensure seamless scheduling.
• Handle sensitive personal and business information with the highest degree of discretion and confidentiality.

• Develop strong working relationships across Hillwood and the broader organization to facilitate communication, coordination, and execution of priorities.
• Coordinate with internal departments, IT, building operations, vendors, and other resources as needed.
• Assist with the planning and execution of meetings, events, and special projects.
• Handle ad hoc requests and time-sensitive matters with flexibility, urgency, and sound judgment.
• Perform other duties and responsibilities as assigned.

• Demonstrated experience supporting a senior executive or other high-level leader in a complex, fast-paced environment.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and anticipate needs.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Highly proactive and resourceful, with strong problem-solving skills and the ability to exercise independent judgment.
• Ability to prioritize effectively and remain composed when managing changing or competing demands.
• Exceptional discretion and demonstrated ability to handle highly sensitive and confidential information.
• Professional, polished demeanor with strong interpersonal skills and the ability to interact comfortably with individuals at all levels of an organization.
• Ability to build trusted relationships with senior executives, colleagues, clients, business partners, and other stakeholders.
• Strong proficiency in Microsoft…