Administrative Assistant II Job Dallas area,Texas USA,Administrative/Clerical

Position: Administrative Assistant II (226 Days)
Job Description - Administrative Assistant II (226 Days) (RTP)

Job Description Description

Under general supervision, is responsible for handling a wide range of support related tasks, requiring interaction with both internal and external stakeholders, which support the achievement of organizational effectiveness for day-to-day operations and organizational processes for the Special Services Department.
Organizes and manages the department’s routine functions to meet the objectives of the department and district while serving as administrative assistant to the directors of special services
Provides work direction for support staff
Performs administrative duties including maintaining a filing system, processing routine correspondence, typing documents and correspondence, and signing routine correspondences as needed
Receives telephone calls, personally handles matters of a diverse and confidential nature including answering substantive questions
Maintains confidentiality of information contained in source documents
Maintains daily attendance and payroll as needed
Prepares/processes documents including the following: service agreements, contracts, travel forms, payroll corrections, and maintenance/IT tickets
Enters and processes requisitions as needed
Performs all other tasks and duties as assigned
Engage in on site collaboration/interaction with department leadership, team members, customers, and stakeholders, ensuring effective communication and coordination across all organizational levels

Qualifications

High School Diploma or GED
Three years directly related administrative experience
Demonstrated proficiency in computer skills with software applications, Microsoft Windows, Microsoft Office Professional, Oracle, Google Drive, and other database systems
Ability to successfully complete assignments with limited supervision demonstrates task oriented self-starter with the ability to perform with a high degree of accuracy
Demonstrated strong skills in record keeping and highly detailed oriented, excellent organizational, communication, customer service, interpersonal skills, possesses the ability to coordinate multiple projects and assignments; high degree of flexibility required
Knowledgeable of District organization, operations, and administrative policies ability to meet established deadlines and remain focused in an environment of frequent distractions
Demonstrated ability to communicate and interact effectively with a wide variety of district personnel and the public, plan and problem-solving/investigative skills as required to research inquiries