Executive Assistant; VP Hybrid Dallas, TX

Location:Dallas, TX (Admin Building – Hybrid)
Duration:3-month contract (possible extension or conversion to full-time)
FLSA Status:Nonexempt
Openings:1

We are seeking a highly organized and professional
Executive Assistant to provide high-level administrative support for a
Vice President-level leader
. This role supports day-to-day office operations, prepares reports and reconciliation documents, coordinates meetings and travel, and helps drive special projects while handling sensitive information with discretion.

Provide high-level administrative support and manage daily office operations for VP-level leadership

Prepare and generate statistical reports, analysis, budget reconciliation, expense reports, and personnel documents

Coordinate meetings, travel arrangements, and maintain executive calendar

Develop and maintain recordkeeping procedures to ensure accurate, confidential file management

Respond to phone and in-person inquiries with timely, accurate information and excellent customer service

Route questions to the appropriate team member and support internal communication flow

Organize and assist with special projects as assigned

Handle all information and documentation with strict confidentiality

Education:Associate degree
or
2 years of work experience above the minimum qualification

Experience:Minimum2 years
of administrative experience (executive support preferred)

Strong proficiency with
Microsoft Office (Word, Excel, PowerPoint, Outlook)

Strong organizational skills, attention to detail, and ability to manage multiple priorities

Excellent written and verbal communication skills across various levels of stakeholders

Demonstrated ability to maintain confidentiality and handle sensitive information appropriately

Experience supporting senior leadership (Director/VP level)

Experience with expense reporting, scheduling complex calendars, and coordinating travel logistics

High-visibility support role with leadership exposure

Opportunity for extension or conversion to full-time based on performance and business needs