Executive Assistant

We’re Hitachi Digital Services, a global digital solutions and transformation business with a bold vision of our world’s potential. We’re people-centric and here to power good. Every day, we future‑proof urban spaces, conserve natural resources, protect rainforests, and save lives. This is a world where innovation, technology, and deep expertise come together to take our company and customers from what’s now to what’s next.

We make it happen through the power of acceleration. Imagine the sheer breadth of talent it takes to bring a better tomorrow closer to today. We don’t expect you to ‘fit’ every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

At Hitachi Digital Services, we are helping enterprises transform through digital innovation, data, cloud, AI, and enterprise technology solutions. Our leaders work across global teams, customers, and strategic partners to deliver impactful business outcomes. We are looking for a highly organized, proactive, and professional Executive Assistant who can seamlessly support senior leadership, manage complex priorities, and serve as a trusted partner to executives operating in a fast‑paced, global environment.

• 5+ years of experience supporting C-level executives, Senior Vice Presidents, or Global Business Leaders.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience managing complex calendars across multiple time zones and global stakeholders.
• Strong verbal and written communication skills with a high degree of professionalism and discretion.
• Proven ability to handle confidential and sensitive information with integrity.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, PowerPoint, and Excel, good to have G‑Suite Experience coordinating executive meetings, leadership reviews, board‑level presentations, and strategic off‑site events.
• Strong problem‑solving skills, attention to detail, and ability to anticipate executive needs.
• Experience working in a technology, consulting, digital services, or enterprise environment is preferred.
• Bachelor’s degree preferred or equivalent professional experience.

• Provide comprehensive executive support to senior leadership, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Manage complex scheduling requirements across multiple geographies, ensuring optimal use of executive time.
• Coordinate executive leadership meetings, business reviews, customer engagements, and strategic planning sessions.
• Prepare meeting agendas, presentations, reports, briefing materials, and follow‑up action items.
• Serve as a liaison between executives, internal teams, customers, partners, and external stakeholders.
• Handle domestic and international travel arrangements, including itineraries, accommodations, visa coordination, and logistics.
• Track and manage executive action items, key deliverables, and business priorities to ensure timely completion.
• Support leadership communications, including preparation of correspondence, announcements, and organizational updates.
• Assist with budget tracking, procurement requests, expense management, and vendor coordination.
• Organize leadership events, town halls, off‑site meetings, customer visits, and executive workshops.
• Drive operational excellence by improving administrative processes and identifying opportunities for efficiency.
• Maintain strict confidentiality while handling sensitive business, personnel, and strategic information.

We’re a global, team of…