Contract Administrative Assistant

High Profile has partnered with an established, highly respected law firm who is seeking a dependable, organized Contract Administrative Assistant to support four of the firm s partners. This is an in-office role and is expected to last 8-10 weeks while covering for a Leave of Absence. This is an integral role responsible for keeping partner practices running efficiently while overseeing daily scheduling, managing administrative workflows, and assisting with basic billing and filings.

While prior law firm experience is a definite advantage, legal experience is not required. Our client values strong foundational administrative skills, proactive organization, and a genuine eagerness to learn their practice operations.

• Executive Support: Manage calendars and appointment scheduling across four partners;field and direct incoming calls with professional etiquette.
• Document & Case Administration: Draft cover letters and professional correspondence;assist with document transcription, proofreading, recording liens, and coordinating court filings.
• Billing & Expense Tracking: Log incoming client payments, track partner expenses, and enter client and vendor invoices into billing systems.
• Daily Office Operations: Process and distribute daily mail, maintain organized physical and digital case files, and perform accurate, high-volume data entry.
• Client Intake & Coordination: Serve as a warm, professional touchpoint for clients;assist in gathering documentation and details needed for case preparation.

• Experience: Demonstrated track record providing administrative or executive support in a professional office environment.
• Technical
  
  Skills:
  
  Proficient in Microsoft Word (document drafting, formatting) and Microsoft Excel (data tracking, expense logging).
• Work Style: High attention to detail, strong time-management skills, and the capacity to balance competing priorities across multiple leaders.
• Communication: Polished verbal and written communication skills with strong proofreading ability.
• Legal Background (Bonus): Previous exposure to legal administrative processes, court filings, or lien processing is a plus, but not mandatory.