Executive Assistant - Technology

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Technology Employee Dallas, TX, US

9 days ago Requisition

Salary Range: $65,000.00 To $75,000.00 Annually

The mission of Communities Foundation of Texas(CFT) is to improve the lives of all people in our community by investing in their health, wealth, living, and learning. With a vision of building thriving communities for all,CFTworks locally and across the state with many individuals, families, companies, foundations, and nonprofits through a variety of charitable funds and strategic grantmaking initiatives.

CFTprofessionally manages more than 1,300 charitable funds and has awarded more than $3billionin grants since its founding in 1953. Communities Foundation is committed to serving and understanding donor needs, expertly handling complex gifts, wisely managing charitable funds, andleveragingits community knowledge to increase charitable impact, in addition to powering several initiatives including the W. W. Caruth, Jr. Fund at CFT , CFT’s Center for Business Impact , Educate Texas at CFT , Give Wisely , and CFT’s North Texas Giving Day .

CFT’s North Texas Giving Day raised $78 million in 2025 to help over 3,500 North Texas nonprofits.

Learn more  .

As the Executive Assistant for the IT and Facilities team you will provide high-level administrative, financial, and project coordination support to the CIO and Director of Facilities by managing scheduling, communications, purchasing and financial documentation, expense tracking, invoice processing, and coordination with Accounting .

Working closely with IT and Facilities leaders, staff, and vendors, the Executive Assistant helps ensure priorities stay organized, financial records are accurate, and commitments move forward. The role also coordinates projects and activities supporting the CIO’s priorities across Technology Operations, Data & AI, and Digital Solutions. Success in this position requires strong organization, attention to detail, discretion, sound judgment, and consistent follow-through.

• Provide day-to-day administrative support to the CIO & Director of Facilities and coordinate administrative needs across IT and Facilities.
• Manage the leader’s calendar and coordinate meetings, appointments, and scheduling priorities with internal and external stakeholders.
• Prepare meeting agendas and materials, document decisions, and follow up on action items and commitments.
• Draft and organize correspondence, presentations, reports, and departmental communications for leadership review.
• Coordinate travel arrangements, expense reports, and meeting logistics as needed.
• Maintain organized departmental files, vendor contacts, contracts, and administrative records.
• Coordinate with Facilities leadership on purchasing, vendor documentation, service scheduling, and related administrative follow-up.
• Handle confidential organizational, personnel, vendor, and financial information with sound judgment and discretion.

• Receive, review, code, and submit IT and Facilities invoices for approval and payment in accordance with CFT procedures.
• Verify invoice details against contracts, purchase orders, and supporting documentation; coordinate confirmation of goods or services received.
• Apply appropriate general ledger, department, and project codes in consultation with Accounting .
• Track invoices, expenses, and contractual commitments against approved IT, Facilities, and project budgets; flag discrepancies for leadership review.
• Research billing discrepancies and coordinate…