Upper School Administrative Assistant and Attendance Coordinator

The Upper School Administrative Assistant and Attendance Coordinator provides administrative support to and facilitates the well-ordered functioning of the Upper School. The Administrative Assistant and Attendance Coordinator organizes, coordinates, and performs administrative duties requiring independent judgment, compassion, and confidentiality. The role serves as the Upper School Attendance Coordinator and supports the Upper School Registrar as needed. Strong organizational and communication skills, attention to detail, strict adherence to deadlines, and a professional demeanor are essential to the position.

Comfort with Upper School students and faculty is essential to the position. It is important that this person enjoys attention to details and appreciates how those details inform the larger picture of the working of the School.

• Serve as a representative of the Upper School, answering questions, resolving issues, and making connections, always ensuring the Upper School is represented in a professional, hospitable, and responsive manner
• Create a welcoming, approachable, helpful, and professional environment for students, parents, faculty, and staff
• Thrive in a collaborative team environment, take initiative, and enthusiastically step in to help wherever needed
• Demonstrates composure, sound judgment, and clear communication in emergency situations, serving as a reliable and responsive member of the Upper School Incident Response Team
• Organize, coordinate, and perform administrative duties requiring independent judgment, compassion, and confidentiality
• Serve as Upper School Attendance Coordinator, maintaining accurate and up-to-date information, including frequent communication with parents, students, the Health Center, Athletics, and other administrative staff
• Create, update, and communicate a daily attendance report for Upper School faculty and administration
• Assign consequences for student tardies and absences
• Maintain the master calendar for Upper School students and faculty
• Manage multiple forms including field trip permission forms and planned absences
• Review, edit, and proofread various documents
• Provide strategic and logistical assistance to priorities identified by the Head of Upper School
• Other duties as assigned by and in support of the Head of Upper School

• High School diploma required, Bachelor’s degree preferred
• Proven experience as an Executive or Administrative Assistant; experience in a private school setting is preferred
• Superior organizational skills, project management experience and logistical skills
• Manage multiple tasks efficiently and calmly in a fast-moving office setting
• Well-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a school environment, including students, co-workers, parents, alumnae, volunteers, trustees, and the public
• Discretion and the ability to handle confidential and sensitive matters appropriately
• Proficiency in managing multiple priorities strategically and under tight deadlines, while maintaining a high degree of accuracy
• Advanced understanding and ability to use computers and technology including Microsoft Windows and Office products; prior experience with Enterprise Resource Programs such as Senior Systems or Black Baud is preferred.
• Must have the ability to work in a school environment through satisfactory completion of all legally required and School-required background and screening checks and verifications, including criminal and sex offender background checks.

• You’ll join a…