Legal Administrative Assistant

A top Dallas law firm is seeking an Administrative Assistant to join their office.

A minimum of three to five years' experience providing day to day administrative support to attorneys in transactional practice groups.

• Manage complex attorney calendars, coordinate deadlines, filings, and follow-up reminders.
• Serve as primary client contact in person and by phone; maintain clear communication with clients, attorneys, and staff.
• Provide administrative support: draft/ proofread correspondence and legal documents; prepare engagement letters; create and maintain legal files and indices.
• Handle time entry; manage matter intake, conflict checks, and opening/closing procedures.
• Process expenses and ensure timely and accurate entry.
• Arrange travel and meetings, including calls and calendar appointments and meeting materials.
• Support business development: coordinate with the Marketing department on materials, attorney bios, client packets; manage CRM/contact lists and outreach tracking.
• Collaborate with Word Processing, Billing, Office Services, IT and other departments to resolve administrative needs.
• Maintain and update deal binders or trial details, closing sets, and electronic work spaces, if applicable.
• Assist with onboarding for new attorneys and staff, including scheduling and materials preparation.
• Maintain good working relations with cluster mates and assist with overflow of work as needed.
• Perform additional duties as assigned.

• 3-5 years' experience providing administrative support to attorneys in a law firm.
• Proficient in Microsoft Office Suite required, specifically with Outlook, Word and PowerPoint.
• Proficiency in all firm technology including Cisco Jabber, Zoom, Zen Desk, Intapp and iManage.
• Strong written and verbal communication and professional client service skills across all levels of firm personnel.
• Highly organized with excellent time management, accuracy, and attention to detail; performs well in a fast-paced, deadline-driven environment.
• Works independently and collaboratively; handles pressure and shifting priorities.
• Demonstrated discretion and sound judgment with sensitive and confidential information.