Senior Executive Assistant

Beauty Chain Capital is seeking an experienced, highly organized, and proactive Executive Assistant to provide comprehensive support to the company owners. This is a senior-level role for a polished, resourceful professional who understands the demands of supporting entrepreneurial business owners and can manage a broad range of responsibilities with discretion, sound judgment, and minimal supervision.

The Senior Executive Assistant will serve as a trusted partner to the owners, managing complex schedules, coordinating business and personal travel, overseeing administrative priorities, and ensuring important commitments and follow-up items are handled efficiently. The role will also include occasional personal assistant responsibilities, such as coordinating personal appointments, reservations, and other personal administrative matters.

The ideal candidate has extensive experience supporting senior executives or business owners, anticipates needs before they arise, and can move seamlessly between business and personal responsibilities while maintaining the highest level of confidentiality and professionalism.

• Provide direct, day-to-day administrative support to the company owners, proactively managing priorities and anticipating needs.
• Manage complex calendars, schedule meetings and appointments, resolve scheduling conflicts, and ensure the owners are prepared for upcoming commitments.
• Coordinate domestic and international business travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Manage incoming communications, prioritize requests, track follow-up items, and ensure important matters receive timely attention.
• Prepare correspondence, presentations, reports, meeting materials, and other business documents.
• Coordinate meetings with employees, customers, vendors, business partners, and other external contacts.
• Assist with expense reports, invoice review, recordkeeping, and other administrative matters.
• Support special projects and other business initiatives as directed by the owners.
• Maintain organized records and handle confidential business information with discretion.

• Monitor deadlines, outstanding requests, and commitments to ensure timely completion.
• Adapt to changing priorities and provide additional support as business needs evolve.
• Oversee the day-to-day administrative needs of the office and ensure the workspace remains organized and presentable.
• Coordinate office services, deliveries, maintenance requests, and vendor visits as needed.
• Serve as a primary point of contact for visitors and incoming office inquiries.
• Help coordinate office meetings, lunches, and occasional company events.
• Identify and address routine office needs to keep daily operations running smoothly.

• Coordinate personal appointments, reservations, and personal travel arrangements.
• Assist with personal scheduling, reminders, and occasional errands or administrative tasks.
• Research and coordinate personal services, purchases, and other arrangements as requested.
  
  Manage personal and business commitments in a coordinated, organized manner.
• Handle personal matters with discretion, professionalism, and respect for privacy.

• 10+ years of professional experience in executive assistance, senior-level administrative support, personal assistance, or a comparable role.
• Significant experience directly supporting company owners, CEOs, presidents, or other senior executives strongly preferred.
• Demonstrated ability to manage complex schedules, travel arrangements, competing priorities, and sensitive matters independently.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, professionalism, and sound judgment.
• Ability to anticipate needs, exercise initiative, solve problems, and follow through without requiring constant direction.
• Ability to adapt quickly in a fast-paced environment and manage shifting priorities.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Flexibility to handle both business-related responsibilities and occasional personal assistant duties.

The successful candidate is polished, dependable, resourceful, and comfortable working closely with company owners. They take pride in staying one step ahead, maintaining order amid competing demands,…