Data Entry Clerk

Classification

Title:

Data Entry Technician Department:
Community Planning and Development Division:
Register of Deeds Pay Grade: 101 FLSA Status:
Non-Exempt

Reports to:

Supervisory Responsibility:
No Travel Requirements:
No Remote Work Eligibility:
At the discretion of the Division Manager

GENERAL STATEMENT OF JOB The purpose of this class is to provide guidance in and perform the data entry and recording of legal land records and other County records into computer records management system; to provide professional and courteous customer service at all times, and to perform related work as required. This class work is reviewed regularly by supervisor.

• Receives, enters into computer / scans and indexes legal real estate records and other County records.
• Process documents in compliance of established indexing rules.
• Performs corrections as necessary and /or directed.
• Reviews records for completion; contacts attorneys, mortgage companies, title abstractors, land surveyors and others as necessary to obtain/ confirm/ correct information on legal documents.
• Prepare and verify records are eligible to be returned.
• Prepares records for archival storage.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Receives and responds to requests for records and information; provides information in accordance with department policies and procedures.
• Provides professional and courteous customer service at all times.
• Assists with the collection and processing of fees and taxes associated with the recording of legal documents.
• Provides guidance, training and assistance to other clerical staff as needed.
• Performs general clerical work as required, including but not limited to typing reports and correspondence, copying and filing documents, entering and retrieving computer data, sending and receiving emails/faxes, maintaining logs and lists.
• Attends training, conferences, workshops, meetings, etc., to maintain and enhance job knowledge and skills.
• Effectively prioritizes and executes stressful and difficult situations.
• May assist in coordinating programs and community service’s activities and attend community meetings.
• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed; greets and assists office visitors.
• Performs other clerical work, including but not limited to correspondence, copying and filing documents, sending and receiving faxes, entering and retrieving computer data, processing daily mail and receiving/responding to email.
• Receives and responds to public/customer inquiries.
• Perform additional tasks/duties as assigned by management.

• High school diploma or equivalent.
• One year of college education or specialized advanced training in data processing, business or a closely related field.
• 3 years of work experience.
  
  -or-
• Any combination of education and experience that meets the requirements for performing the essential functions of this job.

• Requires a valid state driver’s license.

• Data Involvement:
  Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information.
• People Involvement:
  Requires receiving/ giving information, guidance or assistance to people to directly facilitate task accomplishment.
• Involvement with Things:
  Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry,…