Executive Assistant; Maternity Cover

We are seeking an experienced and proactive individual to join our team as Executive Assistant (Temporary Cover). This is an exciting opportunity to work in a dynamic, collaborative environment where your skills and expertise will support our objectives and contribute to the success of the business.

We are seeking a highly organised, proactive, and professional Executive Assistant to provide temporary cover within a fast-paced global organisation.

The primary focus of this role will be providing executive support to a Vice President leader, with additional support to another members of the executive team. The successful candidate will also play a key role in coordinating activities across senior leadership teams, ensuring the smooth running of meetings, projects, and day-to-day operations.

This is a fully remote, UK-based position, offering the opportunity to work closely with senior stakeholders across an international business while supporting strategic initiatives, leadership meetings, events, and executive operations.

• Provide high-level executive support to senior leaders.
• Manage complex and ever-changing diaries, coordinating meetings across multiple time zones and balancing competing priorities.
• Proactively manage communications, correspondence, actions, and follow-ups.
• Handle confidential and sensitive information with professionalism and discretion.
• Prepare presentations, reports, meeting materials, and executive communications.

• Coordinate extensive domestic and international travel arrangements, including flights, accommodation, transport, itineraries, and travel documentation.
• Support frequent business travel requirements, adapting plans quickly where priorities change.
• Manage travel-related administration and expense reporting.
• Ensure seamless coordination of meetings and events both virtually and in person.

• Support and coordinate activities for senior leadership teams.
• Organise virtual and face-to-face leadership meetings, workshops, and events.
• Prepare agendas, meeting packs, minutes, action logs, and follow-up communications.
• Track actions and deadlines to ensure priorities remain on schedule.
• Provide administrative support for key business projects and initiatives.

• Draft, proofread, and distribute professional communications.
• Coordinate internal events and leadership activities.
• Maintain documentation, records, and collaboration platforms.
• Support planning activities and business initiatives as required.
• Build strong working relationships with stakeholders across the business.

This role includes occasional UK and international travel, typically on a quarterly basis, to support leadership meetings and events.

Travel may occasionally require overnight stays and, on rare occasions, weekend travel for international commitments.

You will be an experienced Executive Assistant who thrives in a dynamic environment and enjoys supporting senior leaders in a global organisation.

You’ll bring:

• Previous experience providing executive or senior-level administrative support.
• Exceptional organisational and prioritisation skills.
• Strong communication and stakeholder management abilities.
• The ability to work independently and manage multiple priorities simultaneously.
• Excellent attention to detail and problem-solving skills.
• Experience coordinating complex travel arrangements and leadership meetings.
• Strong Microsoft 365 skills, including Outlook, Teams, PowerPoint, Word, and Excel.
• A professional, adaptable, and collaborative approach.

At Seco Tools, we develop advanced metal cutting…