Executive Assistant
Listed on 2026-11-07
-
Administrative/Clerical
Office Administrator/ Coordinator
Organization:
Family Service Ontario (FSO)
Position:
Executive Assistant
Job Type: Permanent, Full-time
Location:
Remote – Ontario, Canada
Annual Salary: CAD $70,000
Working Hours:
35 hours per week
Expected
Start Date:
January 4, 2027
Final date to receive applications:
November 10, 2026
Family Service Ontario (FSO) is inviting applications for an Executive Assistant to provide high-level administrative, organizational, communications, and project coordination support to its Chief Executive Officer (CEO). This permanent, full-time opportunity is suitable for an experienced administrative professional who can manage executive priorities, coordinate organizational activities, conduct research, prepare written materials, and support the delivery of events and projects. The successful candidate will play an important role in ensuring that the CEO's priorities are translated into practical activities and completed efficiently.
The position combines traditional executive assistance with responsibilities in communications, event management, research, governance support, and digital administration. Working remotely from within Ontario, the Executive Assistant will also help strengthen relationships between Family Service Ontario, its member agencies, community partners, policymakers, and other stakeholders.
Family Service Ontario is a provincial organization dedicated to promoting the well-being of individuals, families, and communities. Through advocacy, policy support, professional resources, and sector expertise, FSO works with family service agencies across Ontario to strengthen their capacity and improve the services available to communities. The organization also facilitates connections between member agencies, funders, government representatives, and other partners to encourage collaboration and develop sustainable solutions for the family-service sector.
FSO promotes a workplace culture that emphasizes inclusion, accountability, creativity, collaboration, initiative, and thoughtful problem-solving.
- Managing the CEO's calendar, appointments, scheduling priorities, and travel arrangements.
- Preparing correspondence and coordinating follow-up on outstanding matters.
- Organizing board meetings and regional member meetings.
- Preparing meeting agendas, documentation, information packages, and minutes.
- Maintaining action-item records and monitoring progress on decisions made during meetings.
- Coordinating meeting logistics and related communications.
- Preparing invoices for membership fees, conferences, training activities, and other organizational services.
- Monitoring payments, outstanding balances, and invoice-related follow-up.
- Handling confidential information with professionalism and discretion.
- Identifying upcoming requirements and helping the CEO stay ahead of important deadlines and commitments.
- Develop project work plans and monitor timelines, responsibilities, and deliverables.
- Coordinate with staff, board committees, external contributors, and other stakeholders.
- Identify potential project delays, operational challenges, and matters requiring management attention.
- Assist with the planning and delivery of training sessions and special events.
- Support the organization of FSO's annual conference in Toronto.
- Work with Board committees to secure conference speakers, suitable venues, and sponsor ships.
- Coordinate participant registration, event schedules, communications, and presentation materials.
- Arrange event logistics and accessibility requirements.
- Manage post-event communications and follow-up activities.
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