Student Administrative Assistant

Student Title Classification Information

Quick Link

Job Number

SE245924

Position Information

Department or Unit Name

SE - Office Operations

Position Headcount

1

Position Title

Student Administrative Assistant

Academic Year

Academic Year

Term or Semester

All Academic Year

Is this Role for an Undergrad or Grad Student?

Undergrad

Anticipated Pay Range

$16.90 - $16.90

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?

Orange

Approved Supervisor

Jessica Tran

Supervisor Email

jessictran

Scheduling

Please use dates within Chapman Academic Calendar

(https://(Use the "Apply for this Job" box below).)

Desired Start Date

11/12/2026

Projected End Date

05/23/2027

Average number of hours per week

Up to 10 Hrs

Position Summary Information

Job Description Summary

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement facilitates a wide variety of co‑curricular student experiences. Along with professional staff and in collaboration with the entire office operations team, Student Administrative Assistants are responsible for creating and maintaining a highly functional, efficient workspace for the Department of Student Engagement. Student Administrative Assistants facilitate a comfortable, courteous and professional atmosphere and contribute to projects based on the needs of the department.

All Student Administrative Assistants are employees in the Department of Student Engagement and the Division of Student Affairs.

Responsibilities Reception Desk Management

Proactively greet guests as they approach the reception desk.

• Provide excellent customer service to all guests including accurate information to telephone and in‑person questions regarding Chapman University, our department, and our facilities.
• Gather and confirm information to provide guests with a full and complete response to their need(s).
• Wear required name badge and present:
• a positive image of Chapman University employees, specifically the Department of Student Engagement.
• an image of an individual who understands themselves to be responsible for tracking the office environment, serving faculty/staff/student guests, cultivating a welcoming and engaging environment, and maintaining facility tidiness.
• Maintain a clean desk environment, minimizing clutter, and prioritizing organization.
• Limit desk presence to other Student Engagement employees (non‑employees aren’t permitted behind desks).

Office Management

• Prepare Argyros Forum 303 for daily opening/closing by following established procedures.
• Complete hourly active laps of the facility to identify, respond to, and report concerns pertaining to safety, cleanliness, maintenance/repair, and functionality of provided resources/services and ensure the facility presents a welcoming environment.
• Perform routine cleaning of high‑touch surfaces and collect/dispose of trash during each shift to ensure regular attention to cleanliness.
• Distribute mail to professional staff as well as student staff; manage mail for student organizations
• Organize and return furniture and equipment to its designated/intended location.
• Post signs, daily schedules and other administrative tasks as required.

Other Responsibilities

• Assist in other ways with all of the…