Executive Assistant

DOE Media is a performance marketing agency built for ambitious brands. From direct-to-consumer startups to enterprise-level companies, we help businesses grow through data-driven digital strategies. We believe in clarity over clutter, results over buzzwords, and always keep our focus on what actually drives ROI. Our culture is collaborative, flexible, and remote-first. We live by a core principle:
Data Over Ego.

This role is essential to keeping our executive team organized, focused, and moving quickly. You’ll work closely with leadership to manage priorities, coordinate communication, support client onboarding, and make sure nothing falls through the cracks. This is a high-trust role that gives you direct exposure to leadership, clients, and the fast-paced world of digital marketing.

• Support executives with scheduling, coordination, and day-to-day priorities
• Manage executive calendars, meetings, and internal and external communication
• Take detailed, action-oriented notes during internal and external meetings
• Coordinate client onboarding, including setup, documentation, communication, and follow-ups
• Serve as a professional point of contact for clients during the onboarding process
• Prepare presentations, reports, research, and meeting materials
• Create and maintain polished decks using Google Slides and Power Point
• Manage and organize executive inboxes, documents, contracts, invoices, and other key information
• Keep CRM systems, trackers, and internal systems accurate and organized
• Coordinate domestic and international travel and meeting logistics
• Assist with invoicing, collections, and administrative tasks
• Track action items and follow up to ensure timely completion
• Anticipate executive needs, solve problems proactively, and help keep priorities moving
• Handle confidential information with discretion and professionalism
• Support leadership with special projects and ad hoc requests as needed

• 5+ years of experience in executive support, coordination, operations, or a similar role
• Ability to work 10:00 AM - 7:00 PM EST
• Experience supporting executives in a fast-paced environment
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Experience with client onboarding or client-facing support
• Strong Microsoft Office, Excel, Google Workspace, and presentation skills
• Ability to manage multiple priorities and stay organized under pressure
• High level of ownership, discretion, and follow-through
• Strong emotional intelligence and interpersonal skills
• Comfortable working closely with leadership and handling sensitive information
• Proactive, resourceful, and able to anticipate needs
• Comfortable learning new systems and processes quickly
• Experience with CRM systems, invoicing, and document management is a plus