Receptionist​/Administrative Coordinator

Producers Midstream Management LLC is a private equity backed midstream service provider based in Dallas, TX. PM offers comprehensive benefits including medical, dental, 401k (company match), tuition reimbursement, and much more.

The Receptionist/Administrative Coordinator role serves as the primary point of contact for visitors, employees, vendors, and callers while providing administrative support.

• Answer, screen, and direct incoming phone calls in a professional and courteous manner.
• Serve as the first point of contact for visitors, vendors, applicants, and customers.
• Greet visitors, manage visitor check-in procedures, and notify employees of guest arrivals.
• Monitor and manage front door entrance access and visitor traffic.
• Provide exceptional customer service and represent the company professionally.
• Assist guests with directions and information.
• Receive and respond to general office inquiries.
• Ensure visitors comply with company security and visitor procedures.
• Notarize documents as needed in support of company business and administrative requirements.

• Assist as needed to arrange catering for meetings, training sessions, and special functions
• Maintain clean, organized, and welcoming reception areas, conference rooms, kitchens, breakrooms, and common areas.
• Assist with ensuring common areas are presentable, well-stocked, and professional at all times.
• Assist with various administrative tasks.
• Assist with ensuring conference rooms, reception areas, breakrooms, and common areas are maintained to company standards.

• Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate departments and employees.
• Prepare and process outgoing mail, overnight shipments, and courier requests.
• Coordinate shipping and receiving activities with vendors and delivery services.
• Track deliveries and ensure timely distribution of packages and correspondence.
• Maintain shipping and postage supplies.

• Assist with filing, scanning, copying, data entry, and document management.
• Handle confidential information with discretion and professionalism.
• Maintain office directory for the Dallas office.

• Manage conference room reservation requests and maintain meeting room calendars.
• Prepare conference rooms with necessary supplies, technology, and refreshments when needed.
• Ensure meeting rooms remain organized, stocked, and ready for use.
• Perform other duties and responsibilities as assigned.

• Prior experience as an Administrative Assistant, Receptionist, Office Administrator, or in a similar administrative support role preferred.
• Excellent verbal and written communication skills, with the ability to communicate professionally and effectively with employees, visitors, vendors, and external contacts.
• Strong customer service and interpersonal skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities and tasks.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Strong attention to detail and ability to work independently in a fast-paced office environment.
• Notary Public certification required or ability to obtain and maintain certification.

• Working indoors primarily at a workstation using a computer and standard office equipment.

• Remaining in a stationary sitting position for prolonged periods of time.
• Using hands and eyes to use computer.
• Communicate with both internal and external contacts.