Client Billing Coordinator

About GFF:
GFF is a dynamic, award-winning multi-disciplinary design firm based in Dallas, with a legacy of excellence since 1982. Our team of over 110 design professionals in Dallas, Austin, and Fort Worth delivers innovative Architecture, Interior Design, and Planning across the United States. We have garnered national recognition and numerous accolades, including receiving The Texas Society of Architect's prestigious 'Firm Award' and receiving over 125 awards for design excellence.

Our collaborative, design-focused approach thrives on tackling complex projects with creativity and strategic thinking, ensuring sustainability and client service excellence.

About The Role:

GFF Design is seeking a service-minded Client Billing Coordinator to lead client billing and support project financial operations. This Dallas-based role sits at the intersection of Accounting, Project Teams, and Client Service with a goal of ensuring our work is billed accurately, on time, and with the professionalism our clients expect. You'll work closely with Studio Directors, Project Leaders, and fellow accounting team members to keep projects financially healthy and moving forward.

What You Will Do:

• Own the client billing process by managing monthly client billing cycles from start to finish, ensuring accuracy, timeliness, and compliance with contract terms
• Gather, review, and validate project financial data including time, expenses, and consultant costs
• Prepare and finalize invoices for leadership review, ensuring clarity and consistency
• Review and correct project costs as needed to maintain clean, accurate financial records

• Support project financial operations by reviewing contracts and project documentation to ensure accurate project setup and billing structures
• Verify project budgets and fee alignment within Unanet
• Execute project close-out procedures and ensure clean financial wrap-up

• Research and apply client payments accurately and timely in Unanet
• Ensure payments are coded correctly and aligned to the appropriate projects
• Support leadership with payment research and collection-related inquiries

• Deliver exceptional internal and external service by responding to client and internal billing inquiries with professionalism and care
• Resolve issues efficiently while maintaining strong working relationships
• Partner with project teams to proactively address billing questions and challenges

What You Bring:

• Bachelor's degree in Accounting, Finance, or a related field
• 3 to 5+ years of General Accounting experience
• Working knowledge of general ledger functions and month-end close procedures
• Basic understanding of GAAP
• Strong Excel skills and comfort with accounting systems
• A collaborative mindset, positive attitude, and strong sense of ownership

What Sets You Apart:

• Billing experience in a professional services environment (A&E industry experience is a plus)
• Strong attention to detail paired with excellent time management and communication skills
• A proactive, solution-oriented approach-you see issues and fix them
• Professional services experience in an architecture, engineering, or design firm, supporting time- and project-based billing tied to contracts, fees, and consultant costs
• Experience with Unanet is a big plus