Admissions Coordinator

Serving the country’s fourth-largest media market, KERA reaches more than 5 million people monthly through KERA TV, KERA News, KXT, WRR and The Denton Record-Chronicle as well through national shows Think and From the Top. For more than 65 years, North Texans have turned to KERA as a destination for community engagement and lifelong learning.

As we seek to recognize and reflect our audience and communities, we encourage applicants from all backgrounds and points of view to consider employment opportunities at KERA.

From the Top celebrates and empowers dedicated young musicians ages 8-18. Our Fellows complete a series of educational sessions that culminate in a community engagement experience and an appearance on our NPR broadcast. Please visit www.fromthetop.org to learn more about our work before applying.

• Recruitment from music programs and teachers across the country
• Directing and administering our awards program
• Reviewing all applications and selecting participants for the FTT Fellowship
• Providing support and guidance to applicants, teachers, parents, Fellows, and award recipients
• Booking young musicians who reflect the diverse fabric of our nation’s next generation of artists
• Alumni Relations

This position is classified as FLSA exempt, is not eligible for overtime and reports to the Director of Admissions, From the Top.

• Manage all communications in the auditions and award email inboxes. Hold the role of primary point of contact for all applicant correspondence
• Communicate with applicant base on deadlines and opportunities
• Collect sensitive supplemental documentation from all award applicants and ensure that applications are complete
• Coordinate application reviews with team of independent reviewers
• Coordinate, attend, and adjudicate virtual live auditions
• Send decision letters to all reviewed applicants, tracking all letter determinations
• Support the Admissions Director in the full review of all award applications. This includes the financial review. No prior financial review experience is necessary; the position will include training
• Prepare preliminary award recipient contracts
• Complete music-related purchases and track award expenditures (including travel coordination and purchase request completion for all award recipients)

• Maintain department databases on Fillout and Airtable, assuring that applicant details are correct and that applications are routed successfully and in a timely manner
• Provide technical support to all internal and external database users as needed
• Coordinate with Audience Development, Marketing, and Development departments for accurate and timely sharing of database information
• Track, analyze, and report on applicants, Fellow, and award recipient data for grant reporting needs, and design reports to share with colleagues
• Use strategic thinking to identify opportunities for system improvements, evaluate new technologies, implement updates and upgrades, and optimize database and application system performance to enhance efficiency and user experience

• Process expense reports, reconcile Stripe reports, and track department spending
• Schedule department & joint department meetings and take meeting-notes
• Attend LML meetings to collect attendance and assist in facilitation, as needed
• Schedule meetings, coordinate and communicate guest artist and curriculum information internally, and track timelines with LML facilitation team
• Project coordinate special projects and initiatives, as needed

• Work in a manner that is…