Senior Products Administration Supervisor

The Supervisor, Products Administration is responsible for providing administrative, financial, and project coordination support for dnata's Product business verticals, including Pharma, CES (Critical and Expedited Services), and Advanced Chip/Semiconductor operations. The role supports invoicing, contractor payment administration, project expenditure tracking, vendor coordination, and reporting activities associated with specialized operational programs and strategic expansion initiatives.

This position works closely with Operations, Finance, Procurement, external contractors, and business leadership to ensure accurate financial administration, timely invoice processing, project documentation management, and effective coordination of specialty product initiatives.

• Review and validate contractor and vendor invoices for accuracy, completeness, and alignment with approved scopes of work.
• Coordinate invoice approval workflows and facilitate timely payment processing.
• Monitor project-related expenditures and maintain supporting documentation.
• Assist with budget tracking, cost reporting, and expenditure reconciliation.
• Investigate and resolve invoicing discrepancies with contractors, vendors, and internal stakeholders.
• Support month-end financial reporting activities related to specialty product operations and projects.

• Provide administrative and project support for facility expansions, infrastructure improvements, and other strategic initiatives, including the 19th Street project and future expansion projects.
• Maintain project records including contracts, approvals, invoices, change orders, and supporting documentation.
• Track project milestones, vendor deliverables, and payment schedules.
• Coordinate activities among Operations, Finance, Procurement, Engineering, and external contractors.
• Prepare project status updates and cost-tracking reports for management review.

• Maintain contractor agreements, vendor files, insurance certificates, and compliance documentation.
• Support procurement and contract administration activities.
• Monitor contract terms, expiration dates, and renewal requirements.
• Ensure compliance with company purchasing and approval procedures.

• Support operational and commercial activities related to Pharma, CES, and Advanced Chip/Semiconductor logistics programs.
• Compile and analyze operational and financial data for management reporting.
• Assist in preparing business reviews, presentations, and executive summaries.
• Support implementation of new specialty product initiatives and service offerings.
• Identify opportunities to improve administrative processes, reporting accuracy, and financial controls.

• Generate recurring reports related to project expenditures, contractor activity, and operational performance.
• Maintain accurate business records and project documentation.
• Support audits and internal reviews by providing financial and operational documentation.
• Ensure proper document retention and reporting compliance.

• Strong financial and analytical skills.
• Experience reviewing invoices and contractor payment requests.
• Proficiency in Microsoft Excel, Word, PowerPoint, and business reporting systems.
• Strong organizational and document management skills.
• Ability to manage multiple projects and competing priorities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively across departments.
• Strong attention to detail and commitment to accuracy.
• Three (3) to five (5) years of experience in business administration, project coordination, financial administration, invoicing, contractor management, or related operational support functions.
• Experience in logistics, aviation, cargo operations, pharmaceutical logistics, construction project administration, or supply chain operations preferred.
• Experience in logistics, aviation, cargo operations, pharmaceutical logistics, construction project administration, or supply chain operations preferred.
• Experience in logistics, aviation, cargo operations, pharmaceutical logistics, construction project administration, or supply chain operations preferred.

• Associate's Degree in Business Administration, Finance, Accounting, Supply Chain Management, Project Administration, or related field…