Grants and Contracts Specialist

Job Description - Grants and Contracts Specialist (981938)

Job Description

Grants and Contracts Specialist - (981938)

Description

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

The Department of Family and Community Medicine at UT Southwestern Medical Center is seeking a highly organized and collaborative Grants and Contracts Specialist to join our research administration team. The Department is a cohesive community of clinicians, educators, and scholars committed to advancing primary care, improving health outcomes, educating the next generation of family physicians, and serving underserved communities throughout North Texas.

The Grants and Contracts Specialist will partner closely with faculty, Principal Investigators, research staff, Sponsored Programs Administration, Finance, Legal, Compliance, and other institutional partners to support the full lifecycle of sponsored research and other externally funded agreements. This position will play a key role in pre-award, post-award, contracts, financial management, reporting, and closeout activities, helping researchers successfully navigate institutional and sponsor requirements.

The ideal candidate will be a proactive and detail-oriented professional who can manage multiple priorities and deadlines while providing responsive, solutions-oriented support to faculty and research teams. Strong communication, organization, financial and budget management skills, and the ability to interpret and apply complex sponsor and institutional requirements are essential. Experience with federal grants, including NIH and HRSA, grant budget development, and research administration is highly valued.

Knowledge of IRB requirements and other research regulations is preferred.

• Coordinating grant proposal development and submission.
• Developing and reviewing detailed and modular budgets and budget justifications.
• Interpreting sponsor guidelines and award requirements.
• Coordinating with Sponsored Programs Administration on submissions and awards; supporting award modifications, no-cost extensions, carry forward requests, and progress reporting.
• Monitoring grant financial activity, invoices, payments, and compliance.

The position will also support the development, review, negotiation, and administration of a variety of research and other agreements, including subawards, sponsored research agreements, revenue-generating contracts, data use agreements, material transfer agreements, and educational agreements. The Specialist will collaborate with internal and external stakeholders to facilitate contract execution, monitor deliverables and payment obligations, maintain accurate records, and support audit readiness.

This is an excellent opportunity for a grants and contracts professional to become an integral member of a growing academic research program and contribute to research that advances primary care and improves health outcomes across diverse and underserved communities.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education Bachelor's Degree in business administration, public administration, or related field.
• Experience 2 years of experience in business or public administration with emphasis on customer service in financial or contracting position. Applicants without the stated degree, but…