Estimating Coordinator

Preconstruction Coordinator – Overview

Satterfiled & Pontikes is seeking a Preconstruction Coordinator to play a pivotal role in supporting the preconstruction phase of commercial, industrial, and residential construction projects. This position is responsible for managing administrative and technical aspects of preconstruction activities, ensuring seamless coordination between internal teams, clients, architects, engineers, and trade partners.

Phone contact: For more information call or text Salma at .

• Collect, review, and organize project plans, specifications, and related documentation
• Maintain digital project files and ensure version control across preconstruction documentation
• Prepare and distribute bid packages to subcontractors and vendors
• Track responses and follow up to ensure timely bid submissions
• Assist in compiling bid summaries and scope comparisons
• Schedule internal and external preconstruction meetings
• Prepare agendas and compile meeting minutes
• Ensure timely communication of project updates and decisions to all stakeholders
• Assist preconstruction and estimating teams with quantity takeoffs and cost analysis
• Input and update cost data into estimating software
• Help develop conceptual and detailed budgets under guidance of senior estimators
• Maintain and update prequalified vendor and subcontractor lists
• Initiate communication to clarify scope or request additional details
• Support project teams in preparing applications for permits and approvals
• Track status of regulatory submittals and communicate outcomes

• Bachelor's degree in Construction Management, Architecture, Engineering, or related field preferred
• 2–5 years of experience in a construction or preconstruction environment
• Strong proficiency in Microsoft Office Suite and construction software (e.g., Procore, Bluebeam, Plan Grid)
• Excellent written and verbal communication skills
• Strong analytical abilities and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Familiarity with construction documents, bid processes, and industry terminology

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.