Marketing Project & Production Manager

Marketing Project & Production Manager

Topgolf

We’re seeking a hybrid Marketing Project Manager / Producer to manage the tactical execution of marketing campaigns and creative deliverables. This role blends the detail-driven focus of project management with the hands‑on logistics of production. You’ll report to the Director of Integrated Brand Marketing and work closely with internal teams and external partners to keep projects organized, on schedule, on budget, and delivered to spec.

• Collaborate cross-functionally with stakeholders across marketing programs to align on deliverables, create timelines, assign tasks to cross-functional team members and keep projects on track.
• Create and manage campaign timelines from briefing through launch, working closely with the Project Owners and Creative Team.
• Proactively track and communicate project status and risks; contribute to status meetings by providing updates on progress of projects.
• Keep marketing calendars and project trackers up to date for visibility across teams.
• Capture feedback during weekly creative reviews, align with Project Owners on actionable next steps, and share clear direction with Creative Team.

• Serve as an expert in the end-to-end creative asset production process.
• Manage creative deliverables (paid and owned) from start to finish, including gathering specs, outlining timelines, and managing budgets as needed.
• Own trafficking of all assets, ensuring they are accurate (e.g. QA), meet brand standards, and are delivered to spec to internal and external teams.
• Draft creative task briefs for minor creative updates (e.g., DISCLAIMERS, image swaps) and traffic final assets accordingly after final approvals.

• Assess creative project resourcing needs and flag when workloads exceed capacity; assist with prioritization to ensure critical projects move forward.
• Assist with keeping budget trackers updated, including submitting and tracking invoices, identifying outstanding billing, and working with finance to resolve discrepancies.

• Serve as producer for internal photo and video shoots: build shot lists, organize pre- and post-production decks, handle all shoot logistics (locations, talent, production partners / vendors), and ensure smooth on-set execution with the internal creative team.
• Liaise with venues, editors, animators, printers, and other external partners.
• Troubleshoot logistical challenges and escalates issues when necessary.
• Ensure compliance with brand guidelines, usage rights, and legal requirements.

• 5+ years of project management experience in marketing, creative, or production environments.
• Experience managing photo and video productions, including shoot planning, logistics, vendor management, and on-set coordination.
• Strong understanding of the creative process and campaign development timelines.
• Knowledge of marketing program development, implementation, and integrated marketing.
• Proficiency in Excel (beyond basics—comfortable with formulas and organizing data).
• Highly detail-oriented with exceptional organizational skills and the ability to manage multiple projects at once.
• Keen creative eye and ability to QA assets for accuracy.
• Collaborative, proactive approach to problem solving with excellent interpersonal skills.
• Results-oriented mindset with a sense of urgency and tactical execution excellence.
• Undergraduate degree from a four-year college or university.
• Must be able to work onsite 4 days per week (office located in Dallas at 75 & NW Hwy).

ADA

The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.

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