Payroll Administrator

Ultimate Staffing is seeking an experienced Payroll Administrator to support our local Dallas, TX clients. These opportunities vary from project-based to full-time open positions.

The Payroll Administrator is responsible for managing and overseeing all aspects of payroll processing to ensure accurate and timely payment to employees. This role requires strong attention to detail, compliance with federal and state regulations, and the ability to handle complex payroll issues. The ideal candidate will have extensive experience in payroll administration, advanced Excel skills, and a thorough understanding of payroll systems and reporting.

• Process and review bi-weekly or monthly payroll for all employees, ensuring accuracy and compliance with company policies and applicable laws.
• Maintain and update payroll records, including employee data, tax information, and deductions.
• Reconcile payroll accounts and prepare necessary reports for finance and management.
• Ensure compliance with federal, state, and local payroll regulations, including tax filings and reporting.
• Respond to employee inquiries regarding payroll, benefits, and deductions in a timely and professional manner.
• Collaborate with HR and Finance teams to support audits and resolve discrepancies.
• Utilize intermediate to advanced Excel skills for data analysis, reporting, and troubleshooting payroll issues.
• Identify process improvements and implement best practices to enhance payroll efficiency and accuracy.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 5-10 years of payroll administration experience, preferably in a multi-state environment.
• Strong knowledge of payroll systems and related software (e.g., ADP, Workday, SAP).
• Intermediate to advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, data analysis).
• Excellent attention to detail, organizational skills, and ability to meet deadlines.
• Strong understanding of payroll compliance, tax regulations, and reporting requirements.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and reputation unless a review of criminal history is conducted for those specific job positions.