Executive Assistant

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Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience.

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Global Banking and Markets

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world.

Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group.

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future!

Contributes to the overall success of the Bank in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations, internal policies and procedures.

The Executive Assistant is a proactive individual who engineers high‑utility calendars, and logistics to support business needs. The Executive Assistant is a trusted partner who brings judgment, confidentiality, and operational rigor to a fast‑paced environment.

• Provide high level administrative support including calendar management for one or more members of the Executive Committee/Chief Officers, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.
• Gather, compile, verify, and analyze information for the executive’s use within internal work spaces (SharePoint, Microsoft Suite, etc.) such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion: preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Handle all matters relating to expenses, organizing materials, reporting, and next steps for meetings or travel.
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage variance analysis and ensure it aligns on a monthly basis. Act as the primary liaison and coordinator for department initiatives.
• Provide guidance and mentorship to more junior members of the Admin Team.
• Use judgement and expertise to identify, resolve and elevate day‑to‑day administrative support, as required.
• Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
• Champion a customer‑focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required.
• Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of the executive’s respective areas, while ensuring day‑to‑day business controls meet obligations with respect to operational risk, regulatory…