Accounting Manager

Serves as principal fiscal accountant regarding receipt, custody, and disbursement of Foundation funds; advises management on budgetary issues. Coordinates with investment consultants, independent auditor, custodial bank, and mineral manager on financial accounting, reporting, and related matters, in consultation with the President. Coordinates tax planning and compliance, including Forms 990-PF and 990-T. Coordinates preparation and monitoring of operating and grants budgets. Prepares monthly and annual financial reports, including statements of financial position and activities, investment and revenue reports, oil and gas revenue and expense reports, budget-to-actual comparisons, and investment performance summaries.

Ensures timely payment of vendors and charitable grants and monitors direct charitable activities and related expenditures.

• Implements applicable U.S. generally accepted accounting principles and the accounting policies and procedures approved by the Board of Directors; advises the President of needed changes to financial policies.
• Manages accounting systems and processes involving receipt, custody, recording, reconciliation, and disbursement of Foundation funds.
• Prepares annual operating, capital, and grant distribution budgets and accompanying narratives for recommendation to the Board of Directors.
• Forecasts cash requirements, including operating needs and grant payments; provides the President with cash flow analyses and information to support investment liquidity decisions. Ensures timely payment of Foundation vendors and charitable grants in accordance with applicable terms.
• Prepares monthly and annual financial reports for review by the President and presentation to the Board of Directors, including statements of financial position and activities, investment and revenue reports, oil and gas revenue and expense reports, and budget-to-actual comparisons.
• Prepares and reconciles monthly investment accounting and performance reports in coordination with the Foundation's custodial bank and investment consultants, for review by the President and presentation to the Board of Directors.
• Performs or oversees accounting data entry, journal entries, financial reconciliations, reports, and fixed-asset records.
• Coordinates with the third-party payroll provider to ensure accurate payroll processing, funding, payroll-related tax reporting, and related accounting; maintains payroll accounting records and reconciliations. Employee benefits administration, PTO tracking, and personnel records are outside this position.
• Coordinates with the Grants Administrator on accounts payable documentation, verification, grant payments, and related accounting controls, without supervisory responsibility for that position.
• Prepares schedules and reports for annual audits and tax filings; coordinates accounting, financial reporting, and related administrative matters with the independent auditor, custodial bank, mineral manager, investment advisors, and other financial professionals, in consultation with the President.
• Provides the President and Board of Directors with financial information and analysis related to private foundation tax compliance, including minimum distribution requirements, excise taxes, and applicable restrictions under Internal Revenue Code Sections 4940–4945, in coordination with outside tax advisers.
• Reviews and improves accounting procedures and internal financial controls; maintains accounting-related policies and procedures.
• Maintains financial records and accounting-related continuity and retention procedures in coordination with the staff responsible for organization-wide records and operations.
• Accounts for and reconciles insurance premiums and…