Talent Acquisition Coordinator

Description

The Talent Acquisition Coordinator will be responsible for supporting the recruitment and onboarding process by assisting with administrative tasks and ensuring a smooth candidate experience. The ideal candidate will be detail oriented, have excellent communication skills, be able to prioritize tasks effectively, and work well in a fast-paced environment. This role is essential to creating a smooth and positive hiring experience.

A great coordinator reduces time-to-hire, improves candidate satisfaction, keeps hiring teams organized, and ensures the Talent Acquisition function runs efficiently.

• Track candidate information and update applicant tracking system (ATS) accordingly
• Prepare offer letters, initiate background checks, and support pre-employment tasks as directed
• Assist in management of contractor and external employee processes
• Maintain meticulous records to support compliance, including I-9 documentation, hiring workflows, and audit readiness
• Assist with recruiting reports, metrics, dashboards, and tracking projects as needed.
• Ensure job postings are accurate, current, and compliant across job boards and career sites
• Provide administrative support to the recruiting team as needed
• Partner closely with recruiters, HR, hiring managers, and cross-functional teams to ensure a consistent and high-quality hiring process
• Ensure confidentiality and appropriate handling of candidate information
• Participate in TA meetings, planning sessions, and process improvement initiatives
• Other duties as assigned by the Manager

• 1–3 years of experience in a Recruiting, HR, or administrative coordination role (TA environment preferred)
• Ability to work in a fast-paced environment and adapt to shifting priorities
• Experience with Excel and Smartsheet’s is a plus
• Experience using an ATS is a plus
• Strong organizational and time-management skills with the ability to handle competing priorities
• High attention to detail and accuracy in scheduling, documentation, and data entry
• Excellent interpersonal and customer service skills
• Strong understanding of HIPAA and other relevant laws
• Ability to maintain confidentiality and professionalism
• Strong communication skills (verbal and written)
• Able to be a self-starter and maintain a positive attitude with willingness to grow