Payroll and Benefits Manager

This is a contract-to-hire role with an incredible company based in Dallas, Texas. Relocation will not be offered and will only be open to local, qualified candidates in the DFW area.

Job Summary:

The Payroll, Benefits & Compliance Manager plays a vital role in ensuring the seamless delivery of payroll services, benefits administration, and regulatory compliance across the organization. This position is responsible for managing all aspects of payroll processing, overseeing employee benefit programs, and ensuring alignment with labor laws, internal policies, and reporting standards. With a strong foundation in HR systems and meticulous attention to detail, this role contributes directly to fluid operational accuracy to ensure employees have everything they need behind the scenes to shine front and center in their roles.

• Manage end-to-end payroll processing to ensure accurate and timely compensation for all employees.
• Maintain and audit payroll records, including deductions, garnishments, and tax filings, in alignment with applicable laws.
• Ensure full compliance with federal, state, and local payroll regulations.
• Partner with the Director of HR and Finance teams to investigate and resolve payroll discrepancies and inquiries.

• Oversee the administration of employee benefits programs including health, dental, vision, life insurance, retirement plans, and leave policies.
• Facilitate open enrollment processes and serve as the primary point of contact for employee benefit inquiries and education.
• Liaise with benefits brokers and providers to maintain competitive, cost-effective plans and ensure seamless employee access.
• Monitor benefits eligibility, ensuring timely documentation, enrollment, and termination of coverage.
• Manage consolidated billing processes across providers and plans.
• Oversee workers’ compensation claims management, including documentation, communication with carriers, and coordination with employees.

• Ensure company adherence to all federal, state, and local labor laws, tax regulations, and internal HR policies.
• Remain current on evolving employment legislation and proactively adjust policies and procedures as needed.
• Conduct periodic internal audits to ensure compliance across payroll, benefits, and HR documentation.
• Partner with the Director of HR and Executive leadership to assess compliance risk, resolve concerns, and support company-wide accountability in HR practices.

• The company operates in the states of California, Arizona, Texas, and Tennessee.
  Experience with California and Arizona labor laws are required for this role.
• Experience with labor laws in the states of Texas and Tennessee are preferred but not required.
• Communicates effectively across verbal, written, and interpersonal channels to convey information clearly, collaborate with others, and support team alignment.
• Organized and detail-focused with task and time management, and in meeting deadlines.
• Builds trusted relationships across all levels of leadership, leveraging business acumen to influence outcomes, resolve conflicts, and drive collaborative solutions.
• Operates with a customer-centric, team-first mindset prioritizing service and support for internal customers.
• Maintains confidentiality and exercises sound judgment in handling sensitive employee and business matters.
• Skilled at simplifying and explaining complex payroll or benefits info.
• Ability to analyze data and spot discrepancies, troubleshoot errors, respond to inquiries, and implement practical solutions quickly and calmly.
• Working knowledge of wage and hour laws, payroll tax regulations, and benefits compliance requirements (FLSA, ACA, COBRA, ERISA, etc.).
• Proficient in Microsoft Office Suite and HR information systems (HRIS) including Toast and Paylocity.

• High school diploma or equivalent required.
• Bachelor’s degree or equivalent experience preferred.
• A minimum of 3-5 years of experience in payroll and benefits management.

• Prolonged periods of sitting may be required.
• Ability to work in varied environmental conditions, including exposure to hot and cold temperatures.

• The company offers competitive salaries, bonuses, medical/dental/vision insurance, prescription drug coverage, 401(k) plan (after 12 months of employment), sick pay, PTO and holiday pay, profit sharing plan (after 90 days of employment), annual food & beverage allowance (prorated for hire date), and company discounts of 30%.

A job description is not designed to cover or contain a comprehensive listing of all activities, duties, and responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

All candidate information will be kept confidential according to EEO guidelines.