Litigation Legal Support Specialist

Litigation Legal Support Specialist page is loaded## Litigation Legal Support Specialist remote type:
Hybrid locations:
Dallas time type:
Full time posted on:
Posted Todayjob requisition :
JRGreenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.  
** Join our Litigation Practice as a Legal Support Specialist located in our Dallas, Texas office.
** This role will be based in our Dallas office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director.
** Position Summary
** The Legal Support Specialist will provides high-level secretarial and administrative support to four or more attorneys. Assist attorneys in preparing litigation cases from onset through post-trial;
Document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; assist with document production including creation and editing of various legal forms, correspondence and documents.  Candidate should also be flexible to work overtime as needed.
** Key Responsibilities
*** Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required
* Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant
* Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
* Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders
* Formats documents as appropriate for each court (consistent with litigator filing requirement instructions)
* Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings – must be able to E-file independently.
* Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis.
* Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required
* Researches and abstracts information and support data in preparation for meetings, work projects, and reports
* Takes action authorized by Lawyer or Business Director using initiative and good judgment in handling matters
* Notifies appropriate parties the status of assigned lawyers; notifies Business Director about availability to assist with overflow work
* Assists attorneys in all stages of litigation cases from onset through post-trial
* Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars
* Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of…