General Manager; Multifamily

Position: General Manager (Multifamily)
Description

Job Overview:

The General Manager has complete charge of the day-to-day operations of first-class, High Rise Luxury Rental Residences and Mixed-Use facilities shared with Hospitality, Retail, Office, and other shared Common Areas.

The Role is Responsible for the Operation, Maintenance, Management, Lease Expiration Management, Capital Projects, Financial Reporting, and additional Operational Roles of the Asset. The General Manager collaborates with Residents and Prospects to understand their needs, and ensure the property is effectively managed, relative to the Operations and Marketing Strategies during Lease-up and Stabilization of the Asset. The General Manager will establish rapport, manage relationships and responsibilities with contractors, vendors, and employees.

Must have the ability to work a flexible schedule to meet the needs of the Residents, Guest, Contractors, Vendors, and Employees is required. Must be available 24-hours a day, 7-days a week, to supervise Operational issues and emergencies when they arise.

Your Responsibilities:

* Administrative

* Negotiates contracts with third parties, for work, including corrective and preventative maintenance, and upkeep in relation to the Common Areas. Supervises the administration and monitors the performance of all work to be performed by staff and third-party contractors, and services rendered by such contracts.

* Communicates with building ownership on a weekly basis regarding issues involving the community; resident concerns; building /operations; employees concerns or changes in personnel; status of units, number currently on the market, number of units resided in by non-residents; new residents; leases and move in's pending.

* Prepares in Conjunction with Facilities Manager a preventative maintenance schedule and updates when completed.

* Ensures compliance with all applicable laws, rules and in conjunction with Federal Fair Housing Regulations, The State of Texas, and the City of Dallas.

* Manages any unpaid rents and maintenance owed by residents and submits a written delinquency report to the tenant.

* Maintains on-site, necessary Certificates of Insurance provided by Residents for Personal Property and General Liability.

* Oversees and ensures the accuracy of individual TAA Lease files for each unit.

* Maintains files for all correspondence, bids, repair orders and maintenance records.

* Provide Daily Updates to General Contractor regarding warranty and project related coordination on new build.

Personnel

* In partnership with Human Resources team, establishes and maintains an initiative-taking human resource function to ensure employee motivation, training, development and retention, wage/benefit administration and compliance with policies and procedures and labor regulations.

* In partnership with the Human Resources team, recruits, interviews, hires and discharges all personnel.

* On an on-going basis, assesses and reviews the job performance of all subordinates.

* Ensures that proper employee coaching and counseling and disciplinary procedures are utilized.

* Oversees proper training and development of all subordinates.

* Approves personnel schedules, monitors attendance, approves timecards and approves vacation requests.

* Directs and coordinates the activity of all assigned personnel and responsibilities.

* Ensures the maintenance of accurate payroll records and that payroll approvals are confirmed in a timely manner.

* Conducts a yearly formal performance review on all direct reports. Reviews and approves formal performance reviews of all subordinates.

* Conducts regular departmental meetings to ensure continual progression of staff and to highlight areas of desired improvement.

* Creates an environment that provides employees with the tools, training, and resources they need to deliver exceptional customer service while exhibiting a sense of teamwork.

Budget

* Prepares an Annual Budget and Monthly Variance Reporting, Quarterly Budget Re-Forecasting, Capital Improvement Plan when required.

* Approves all Property Related expenditures and seek approval if exceeds Budgeted Expenses.

* Ensure Property monthly expenditures are within annual forecasted budgetary guidelines.

* Reports variances of actual as compared to budget line items in a monthly Financial Variance Report.

* Assists with audits, when called upon by auditors, or investors syndications.

* Distributes audited Monthly and Annual Financial Reports.

* Forecast Ancillary Revenue in monthly Financial Package.

* Prepares correspondence and reports regarding finances as required by Ownership.

* Basic understanding of G.A.A.P (Generally Accepted Accounting Principles).

Safety

* Ensures good safety practices of employees, residents, visitors, contractors, and vendors throughout the Building and Common Areas.

* Understands and ensures compliance with all general safety rules and regulations (O.H.S.A.).

Building Access Control

* Ensures that the Building Access Control procedures are always in effect.

* Makes sure…