Marketing Coordinator

*** Please ensure you read through the entire job posting and you also understand the work model, expectations, requirements, location, and qualification requirements for this role. ***

About Us
RSI Security is a trusted leader in cybersecurity compliance and assessment, helping organizations navigate complex security frameworks and safeguard their operations. We combine deep expertise with innovative tools to deliver tailored solutions that empower businesses to thrive in a rapidly evolving digital landscape. Our culture emphasizes collaboration, continuous improvement, and professional growth. Team members contribute directly to impactful projects in a supportive, forward-thinking environment.

About the Role
The Marketing Coordinator is responsible for planning, coordinating, and executing both internal and external events from start to finish including logistics, vendor coordination, budgeting, and on-site facilitation. This role also supports the marketing team with day-to-day operations such as content creation and posting, campaign coordination, and general project support. The ideal candidate is a highly organized multitasker with strong communication skills, creative initiative, and a passion for delivering seamless events and impactful marketing campaigns that elevate the brand experience.

A high-speed production support role responsible for executing design and content tasks from established templates. This role focuses on turning pre-defined directions into finished marketing assets quickly, accurately, and consistently. This position does not own strategy,
campaign planning, or creative direction.

This is a hybrid position based in the Dallas–Fort Worth (DFW) area. Candidates must be located in DFW and able to travel to and attend in-person events, including some evenings and weekends.

• Plan, execute, and attend events, managing all logistics and on-site coordination
• Manage event communications including invitations, promotional materials, and post-event follow-up
• Support campaign coordination, performance tracking, and project documentation
• Draft, edit, and post content across social media, blogs, and newsletters
• Collaborate with internal teams (sales, design, leadership) to ensure timely and aligned marketing initiatives
• Maintain marketing records, vendor contracts, and event documentation
• Monitor event success and campaign results, providing actionable reporting

Planning & approval

• Research and source events that match RSI Security's target verticals, and maintain the annual event calendar
• Prepare each event's intake for the go/no-go review: score, estimated cost, vertical fit, staffing plan, expected meetings. Submit it through the Monday Marketing Events board for leadership sign-off.
• Build and track each event's budget against the approved plan, and reconcile actuals with finance after the event
• Negotiate and manage vendor contracts, sponsorship packages, registrations, and payments

Logistics

• Manage booth and space reservations, exhibitor deadlines, shipping, AV, furniture, and lead-scanning rentals
• Order booth materials, collateral, and giveaways from approved brand templates
• Build staffing schedules and send pre-event briefing packets: talking points, meeting schedule, and compliance rules
• Track every deliverable on an event checklist, from order through delivery and return shipping

Pre-event promotion

• Coordinate booking meetings in advance with sales. Events over $10K require 10+ booked meetings.
• Build pre-event…