Business Development Specialist

The Senior Business Development Coordinator/Specialist will help convert firm's specialized expertise and national visibility into qualified opportunities, stronger client relationships, and well-executed pursuits.

Based in Dallas, this position supports growth across the company and works directly with the President / Principal Architect.

This role combines independent coordination, thoughtful research, clear writing, and regular client and partner contact. You will organize the pursuit pipeline, advance follow-up activities, and prepare materials that allow firm leadership to concentrate on strategic relationships and project opportunities.

This role is a hybrid opportunity with 3 days based in the Dallas, TX office.

• Monitor public procurement notices, consultant selections, capital plans, and relevant project announcements across target markets.
• Evaluate opportunities for alignment with the firm’s expertise, relationships, capacity, and strategic priorities; summarize findings for pursuit decisions.
• Coordinate proposal schedules, submission requirements, consultant contributions, qualifications packages, and final quality reviews.
• Maintain a current proposal library, project descriptions, staff résumés, references, and supporting materials.

• Initiate and coordinate outreach to prospective clients, existing clients, and architectural and engineering partners.
• Maintain accurate Hub Spot contact, company, opportunity, and activity records; establish follow-up tasks and keep next steps current.
• Prepare background briefs for meetings and calls, record relationship intelligence, and coordinate timely follow-through.
• Develop consistent contact plans that advance relationships and help leadership identify when direct engagement is most valuable.

• Track conference dates, presentation deadlines, sponsorship opportunities, and relevant professional association activities.
• Coordinate speaking submissions, event preparation, meeting schedules, and post-event follow-up.
• Support the President’s national speaking program and connect industry engagement with active business development priorities.

• Assemble qualifications presentations, interview materials, project examples, and client-specific talking points.
• Coordinate preparation schedules and ensure materials clearly express firm's expertise, approach, and value to the prospective client.

• Research target agencies, capital programs, facility needs, potential partners, and competitive conditions.
• Prepare concise pipeline reports that identify pursuit status, next actions, deadlines, and decisions needed from leadership.
• Support company wide business development planning and assess which activities are producing useful relationships and qualified opportunities.

• Coordinate with outside marketing consultants on website updates, announcements, project features, and supporting content.
• Keep qualifications materials current and consistent with firm’s positioning, technical expertise, and visual identity.

Time allocations provide an initial planning framework and may shift with pursuit deadlines, conferences, and business priorities.

• Demonstrated experience coordinating business development, proposals, and client relationships within architecture, engineering, construction, or a related professional services practice.
• Strong writing, editing, organization, and presentation skills, with the ability to translate technical information into clear…