Agency Data Compliance Manager

Agency Data Compliance Manager (47696)

The Family Place empowers survivors of family violence by providing safe housing, counseling, and skills that create independence while building community engagement and advocating for social change to stop family violence.

In this position, you are responsible for overseeing the agency’s program data systems to ensure compliance with federal, state, and local regulations, with a focus on laws about domestic violence services, data privacy, and nonprofit governance. You are also responsible for implementing data security measures, maintaining data integrity, and ensuring accurate and compliant reporting across all departments. Overseeing the collection, analysis, and reconciliation of statistical data used for decision-making, grant reporting, and program evaluation.

Collaborating with leadership, IT, grant administrators, and program teams to manage sensitive client information, validate program statistics, and ensure the accuracy of outcomes and performance measures.

When you take on this role, you will play a crucial part in strengthening The Family Place’s mission to empower survivors of family violence by ensuring the integrity, security, and accuracy of our data. As the Agency Data Compliance Manager, your work will ensure that sensitive client information is protected, program outcomes are accurately measured, and reporting meets all compliance and funding requirements.

By maintaining reliable data systems and supporting evidence-based decision-making, you will help the agency demonstrate impact, improve services, and secure the resources needed to continue providing safety, healing, and hope for survivors and their families.

• Regulate data management policies and procedures to ensure adherence to relevant regulations, such as HIPAA, FERPA, and state data privacy laws, governing the collection, storage, and sharing of client statistical data and organizational information.
• Supervise data usage across the agency to ensure alignment with confidentiality, data protection, and privacy laws, with a particular emphasis on safeguarding sensitive client information in domestic violence cases.
• Evaluate current data practices to identify potential risks or system usage, providing recommendations for necessary corrective actions.
• Monthly data collection and reconciliation of the various internal dashboards, including Finance, HR, Programs, etc.

• Support the agency's efforts to maintain performance data security, ensuring the confidentiality, integrity, and availability of the program database and sensitive client information.
• Collaborate with IT and system users to satisfy program data, access controls, and secure storage that align with agency and regulatory requirements.
• Ensure the client database is updated, properly operating, and maintains compliance.

• Perform routine internal monitoring of the client database and risk assessments to verify adherence to grant requirements, internal policies, and external regulatory requirements.
• Detect vulnerabilities and potential risks within the client database systems and collaborate with compliance-appropriate teams to execute effective mitigation strategies.
• Support preparations for internal and external reporting and compliance by ensuring all required statistical information is organized and accessible.

• Collaborate with the program directors, grants department, and senior leadership team to prepare, review, and submit regular compliance reports as required.
• Keep comprehensive and accurate records of client database compliance activities, including audits, assessments, and training sessions.
• Work with the compliance director to ensure that database compliance policies, standards, and procedures are thoroughly documented and readily available for internal use and evaluations.

• Address data-related matters and non-compliance issues by coordinating thorough investigations and ensuring the implementation of appropriate corrective actions.
• Coordinate with the compliance director to…