Mail Clerk

Mail Clerk

Duties include but are not limited to:

• Incumbent receives all incoming mail and packages and sorts according to 50+ mail codes, name, department, service or address. Materials received that are misaddressed or addressed to only the activity are opened and read to determine the subject to direct the material to the proper organizational elements. Receives all incoming classified mail and packages for processing. Classified includes US Postal Service (USPS) Registered, Certified, Insured, Express, Priority mails as well as commercial carrier, e.g., Federal Express, United Parcel Service or contract carrier.
  
  Receiving and handling of hazardous and/or perishable materials, urgent and sensitive documents (e.g., Express Mail, etc.) varies among the different carriers. An internal signature is in turn acquired for the above special mail for accountability upon delivery. Analyzes and or reads as necessary and routes large volumes of general and specialized mail from the private citizens and organizations as well as other Federal Agencies, requesting a wide range of information from various Service/Product Lines and Sections throughout the Medical Center.
• Incumbent is responsible for processing and safeguarding official mail in accordance with established security and postal policies and procedures. Incumbent will report signs of tampering or any suspicious items to their team lead or Supervisor immediately.
• Operates mail processing equipment i.e. meter machines, envelope inserter; sets-up, operates and monitors the equipment to mail out packages, notices, letters or postcards. Applies proper judgment for the application of postage relative to the letter/package content or the sender's requirement. Monitors the equipment during operation to avoid and clear jams when they occur. The incumbent is able to correctly adjust machine malfunctions as required.
  
  Cleans and performs minor maintenance as required to keep machines functioning properly, e.g., replenishing ink levels, paper, envelopes, or toner.
• Processes all outgoing materials for mailing via USPS, commercial and contract carriers to correspondents located throughout the Department Veteran Affairs service area. Screens outgoing mail to insure adherence to USPS and agency procedures, e.g., proper return and forwarding addresses are used, and proper packaging of contents. Mail is weighed to determine appropriate classification of mail to be used. The mail clerk determines the most cost-effective method to process mail while still meeting the senders' special requirements.
  
  Mail/parcels must be sorted and bundled according to zip codes. Since there is a cost reduction for level of breakdown, the incumbent must be able to determine the appropriate breakdown of each zip code to maximize financial savings to the Medical Center. Large volumes of letters are to be faced and trayed according to USPS or other guidelines. Prepares various logs, receipts, mailing labels, etc.,
  
  and packages the materials for shipment in accordance with established USPS or carriers guidelines and procedures.

Driver Receipt and Dispatch Duties:

• Incumbent will drive a government vehicle to provide mail courier runs to all outlying Bonham VA offices/facilities, the United States Postal Offices (USPS), and various other organizations. Responsible for the transportation of classified material and ensuring that these packages/records are handled according to the guidelines stated in the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Incumbent is required to possess a valid government vehicle drivers card.

Drivers License:

A current, state issued driver's license is required for this position.

Note:

We cannot accept photographs, therefore; do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state issued driver's license. A pre-placement examination will be required to be able to determine if the incumbent is able to safely operate a Government Vehicle.

Work Schedule:

Monday - Friday, 8:00am to 4:30pm

This is not a virtual position.

Position Description/PD#:
Mail Clerk/ PD09435A

Relocation/Recruitment

Incentives:

Not Authorities

Critical Skills Incentive (CSI):
Not Approved

Permanent Change of Station (PCS):
Not Authorized